Available Employment Opportunities
Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of April 18, 2014
Vice President for Financial Affairs
The Huntington Library, Art Collections, and Botanical Gardens seeks a Vice President for Financial Affairs. Reporting to the President, the Vice President for Financial Affairs is positioned to create and shape the institution’s strategic financial vision, develop and execute financial strategies for managing the assets of the institution, deploy best financial practices to insure the financial health of The Huntington, and maintain The Huntington’s high standards for transparency and integrity.
The Vice President supervises the Controller, who is responsible for the Business Office (10 FTE), Human Resources (4 FTE), and the Bookstore (11 FTE). As a member of the President’s Senior Staff, the Vice President for Financial Affairs participates with other members of the Senior Staff in the governance of The Huntington, collaborates with other Senior Staff officers, and engages actively with its Board of Trustees and Board of Overseers.
The successful candidate will have extensive experience in positions of increasing financial complexity, and managerial and leadership responsibility. Advanced degrees desirable. Salary competitive and reflect candidate’s experience. Start date open to successful candidate’s availability. Review of candidates will begin immediately.
Nominations and applications should be sent to:
Steven S. Koblik, President
The Huntington Library, Art Collections, and Botanical Gardens
1151 Oxford Road
San Marino, CA 91108
Job Number: 082-14
Classification: Regular, Full-Time, Hourly, 40 hours per week
Cultivates plants in the Conservatory and tropical collections. Provides living material and assistance to support interpretive programs and classes. Works with other gardeners, nursery assistants, and volunteers in maintaining facilities, collections and programs. At times may lead work activities with volunteers and other staff. Reports to the Curator of the Conservatory and Tropical Collections.
Essential Functions: Cultivates, propagates, waters, fertilizes, and chemically treats plants. Helps organize and provide supplies including potting mix, pots, tools, labels, etc. Maintains assigned areas of the Conservatory and support greenhouses in an orderly manner. Maintains necessary records and labeling practices. Assists with oversight of equipment and with repairs when needed. Works in collaboration with the Conservatory Assistant in exhibit set-up and maintenance, as well as providing plants for programs, labs, and exhibits throughout the Botanical Center. Other relevant duties as assigned.
Qualifications: Knowledge of propagation techniques and nursery practices preferred. Ability to work safely with equipment and chemicals required. Ability to communicate effectively and amicably with staff, volunteers and visitors required. Ability to perform physical duties required, including lifting (30 lbs. regularly), digging, carrying, etc. Ability to perform careful, thoughtful work required. Good reading ability and accuracy with details such as may be obtained through completion of some college course work. Experience: Two years experience with nursery production preferred. Knowledge of botany, horticulture, plant genetics, and ecology preferred.
Asian Gardens Specialist Gardener
Job Number: 008-14
Classification: Regular, Full-Time, Hourly, 40 hours per week
Working under the supervision of and reporting to the Curator of the Asian Gardens, maintains and oversees the Tea Garden and cut-flower garden, and performs related specialty tasks throughout the Japanese Garden in general (pruning and training woody material, planting, and specialty grooming). Ensures that assigned gardens maintain high standards. Performs garden maintenance and planting as necessary. Must be present in the botanical gardens, working along with gardeners in all weather conditions. Use of tools and equipment is common.
Essential Functions: Responsible for pruning and shaping of trees and shrubs in Japanese style and pruning techniques. Assisting with documentation, tracking, labeling of plants in collections. Works with volunteers, interns, outside contractors and other staff to insure Tea Garden and cut flower garden are properly planted and maintained to the highest standards and Japanese tradition. Responds to issues and concerns with Japanese Garden landscape when curator is not present. Assists with maintenance, preservation, and use of Tea House. Works with curator to select and layout plants for cut flower garden, plants and cultivates. Assists Curator on special projects.
The Specialist Gardener is also responsible for hands-on planting, pruning, watering, weeding and cultivation of plants in garden areas. Ensures that assigned areas are maintained with high standards - assumes general garden duties. Applies fertilizers, mulch, and pesticides as necessary. Meets regularly with curator for scheduling activities relating to staff and gardens. Notes and reports conditions relating to irrigation, water features, structural elements, paths and plants. Assists with management of assigned garden areas, which may include supervision of garden staff and coordinating volunteer and intern activities. Ensures that gardens are safe and that staff work safely. Maintains equipment and ensures repairs are done as needed. Keeps inventory of equipment and supplies.
May assist with minor construction. Monitors the impact of construction on plant materials during construction and during other non-related activities in the gardens. May purchase equipment and supplies. Works extra hours on weekends or evenings for a specific function connected with area of responsibility.Assists with monitoring condition of structures and walled systems.Other duties as assigned.
Qualifications: Special knowledge, training, and skills in Japanese style pruning and shaping of plants, as well as garden design and rock placement. Thorough knowledge of gardening such as may be obtained through completion of college-level coursework in Horticulture or related education or experience. Knowledge of plant material. Able to learn accessioning and inventorying system of plants in the gardens. Knowledge of safe gardening and work practices. Basic knowledge of garden chemical usage. Able to perform physical work in the gardens which may include bending, pulling, stooping, hauling, working from ladders, walking long distances, and lift moderate and occasionally heavy loads. Able to assess quality (including the visual appeal) of work done within the garden. Good communication skills. Able to work extra hours (sometimes on weekends) for specific functions such as symposia, events, festivals, etc. Self-motivated and capable of working alone or in a group. English and Spanish speaking preferred.
Experience: 5 years experience with all aspects of gardening including planting, pruning, weeding, irrigation, care of equipment, etc. Experience supervising employees and/or volunteers desirable.
Job Number: 031-14
Classification: Regular, Full-time, Salaried, 40 hours per week
As a working supervisor, The Huntington Arborist manages crews, contractors, and resources dedicated to maintaining a healthy, highly diverse tree collection and canopy. Working with Curators and other Supervisors, the Arborist and reporting staff (and contractors):
• Establish and conduct a complete program of tree care and maintenance
• Evaluate condition, potential hazards, and needs of woody plants in Huntington collections and material to be acquired;
• Advise and assist with decision-making and acquisition of woody plants;
• Collaborate with curators and other supervisors to plan placement of additions and changes to the woody plant collections and displays;
• Acquire, receive, and relocate trees and woody plants;
• Plant, prune, secure, and train trees and woody shrubs for proper development;
• Ensure trees are properly labeled and mapped;
• Respond to storm events through clearing, pruning, and restoring canopies;
• Manage greenwaste recycling through relocating, processing, composting, and distributing organic materials;
• Assist with management of woody fruit tree collection;
• Support construction and other institutional programs and needs through planning, managing, and conducting necessary tree work;
• Support research into disease, pests, orchard crops, and plant introduction; stay current and respond to current information concerning these issues;
• Operate, maintain, rent, and ensure safe operation of equipment necessary for tree work, including chainsaws and trimming devices, trucks and dump trucks, boom trucks & telehandlers, tub grinders, loaders.
Direct Responsibilities: Manages staff, volunteers, and contractors. Oversees safe operations and trains staff in best practices and safety. Operates equipment, responsible for quality and appropriate pruning and treatment. Works collaboratively and continually with Curators and other managers to determine needs and activities related to trees and woody plants. Institutes the Living Plants Collections Policy for tree collections and protected specimens.
Qualifications & Experience: Appropriate field experience in equipment operation and arboriculture. Artistic, balanced, and ecologically-sound approach to tree training and cultivation. Thorough knowledge of tree identification and biology. Understanding and appreciation of traditional styling and treatment appropriate to different landscapes. Current knowledge as to tree planting, training, and treatment research and standards. Certification (through ISA or equivalent) as an Arborist and/or Tree Worker. Fluency in English and Spanish.
Job Number: 091-14
Classification: Regular, Part-Time, Hourly, 24 hours per week
Reports to the Manager of Plant Production and Sales or the Curator of Living Collections, performing duties to maintain assigned nursery and greenhouse areas.
Essential Functions: Irrigates and maintains collection nursery, orchid greenhouse (GH4), cymbidium house, and all other material not covered by existing irrigation systems. Under direct supervision, performs pruning, planting, transplanting, clearing, fertilizing, and weed control. Assists in maintaining all shade house areas of nursery, assists with new shadecloth installations, as well as assisting with frostcloth installation as needed. Assist with unloading plant material deliveries. Supplies soil to the Plant Sale and Collection nurseries in 5-gallon pails. May be requested to make up special soil blends in small quantities. Removes all trash and green waste from nurseries in vicinity of Plant Sale (including Cactus & Succulent nursery, GH4, Collection Nursery). May be asked to perform duties in other areas of the Public Gardens at the Huntington as needed. Adheres to written safety policy, follows all precautions and directions in use of equipment and chemicals. Must attend all training sessions for pesticide application and any safety training session as assigned. Must help maintain electric cart on a regular basis. Other duties as assigned.
Qualifications: Must have basic irrigation knowledge and be able to test irrigation equipment or systems to ensure they are working. Must be detail oriented, have some knowledge of how to groom plants. Must be in good physical condition in order to stoop, bend, walk long distances and lift moderate (and occasionally heavy) loads. Must be competent in the proper use of hand tools, blowers, and other powered equipment as required. Experience: Nursery maintenance experience required. Course work in horticulture helpful.
Membership and Visitor Services Lead
Job Number: 092-14
Classification: Regular, Full-Time, Hourly, 32 hours per week
The Membership and Visitor Services Lead works under the supervision of the Membership and Visitor Services Supervisor and Assistant Supervisors. The Lead supports and assists with the implementation of all policies and procedures; services visitors through admission transactions with an emphasis on converting daily visitors to become members; provides support by giving excellent customer service; leads by example and sets a tone of professionalism. Working weekends and holidays is a requirement of the job. The lead will be required to work at select indoor/outdoor locations, while standing for extended periods of time. The lead will be responsible for scheduling lunches, breaks, daily station assignments and setting up work stations prior to opening. He/she will also pull the guest list from the Human Resource website, printing it for each work station while ensuring that the daily funds and all supplies are readily available for the day’s business. This individual will be responsible for opening and closing procedures, including the balancing of the cash drawers and the printing of all closing reports. Reconciling the day’s new memberships as well as the renewals will be an important part of the job. The Lead will create an inventory supply list and update the Membership and Visitor Services Supervisor on a bi-monthly basis.
As we prepare to relocate to the new Education and Visitor Center in January of 2015, the Membership and Visitor Services Lead will assist with the implementation of the brand new servicing areas that will further enhance the visitor experience. Essential Functions:
• Manages membership and admission lines
• Maintains full on-site servicing at all work stations
• Welcomes visitors and informs them about membership and membership benefits, with a thorough understanding of all levels
• Utilizes on-site strategies to acquire new members, renew members, and promote upgrades
• Processes all necessary paperwork pertinent to all types of membership and admission transactions
• Is fully informed and clearly relays information to members and visitors regarding current and future exhibitions, events, educational programs, and lectures
• Effectively interacts with visitors and members by answering questions and orienting visitors through the property
• Ability to resolve visitor and member issues
• Contributes to a positive guest experience at The Huntington through communication, hospitality, information, and servicing.
Qualifications: Previous sales/customer experience required with demonstrated outstanding customer service skills (1-3 years of Retail cashier experience or Box Office cashier experience preferred). The candidate must be: detail oriented, highly organized, able to work under pressure in a fast paced environment, proactive and productive at all times. Basic computer skills in a Windows environment with experience using Patron Edge and Raiser’s Edge preferred, but not necessary. Ability to speak additional languages is helpful. The Membership and Visitor Services Lead is a team player, and is outgoing and personable with all members, guests, volunteers and Huntington Staff.
Assistant to the Director of Education
Job Number: 098-14
Classification: Regular, Full-Time, Hourly, 37.5 hours per week
Working under the supervision of the Director of Education, provides clerical and administrative support for the Director of Education. Has frequent contact with staff at all levels, plus daily interaction with members, the public, Trustees, Overseers, and volunteers.
Essential Functions: Provides clerical and administrative support for the Director of Education, including preparing correspondence, creating and maintaining files, handling phones, arranging conference calls, planning and developing travel itineraries, maintaining schedules, scheduling meetings, preparing presentation materials, prioritizing projects, and maintaining monthly master calendar for Department and weekly calendar for Director. Analyzes and tracks expenditures, invoices, and budgets; processes check requests. Manages the office of the Director, including organizing, maintaining, and archiving paper and electronic files, ordering and stocking supplies, and maintaining the neatness and professional appearance of the Director’s office and Assistant’s office. Drafts financial, statistical, analytical, narrative, and other reports as requested. Creates presentations and reports using desktop software and graphics or slides. May be asked to take and transcribe minutes for meetings. Participates in department--wide activities as needed, providing targeted support on a project-by-project basis as determined by Department needs. Serves effectively as an ambassador for the Director of Education and the Department. Demonstrates front office manners and appearance when interacting with our docents, volunteers, and members of the public. Performs other duties as assigned.
Qualifications: The outstanding candidate will possess at least 2-3 years secretarial/administrative experience. Excellent organizational skills and must be detail--oriented and efficient in prioritizing work on simultaneous projects. Outstanding verbal and writing skills, with an ability to analyze and communicate. Accurate and efficient computer skills required; knowledge of and proficiency with Microsoft Office software preferred. Must be proficient in Word, Excel, Outlook, PowerPoint, with ability to utilize all forms of computer technology. Professional demeanor, versatility, and superior customer service orientation. Tactful, courteous, and discreet. Pleasant phone and office manner at all times. Ability to work as a member of a team. College degree preferred or equivalent combination of experience and education. Experience in an educational, museum or similar not-for-profit institution desirable.
Development Associate – Major Gifts
Job Number: 103-14
Classification: Temporary, Full-Time, Hourly, 37.5 hours per week
Provides a full range of administrative and research support to the Major Gifts Director and Associate Director to effectively identify, cultivate, solicit, and steward major gift donors. Primary responsibilities include handling all details for major gift appointments and meetings; assisting the Associate Director with a variety of projects aimed at identifying major gift prospects; using Raiser’s Edge, including exporting and synthesizing reports; coordinating special events; managing donor files; drafting, editing, and maintaining correspondence, proposals, and reports; working as a collegial member of the major gifts team and the Advancement department; and other duties as assigned.
Essential Functions: Provides full range of administrative support to the Major Gifts Director and Associate Director. Manages prospect and data information, including working with the Advancement Information Systems Supervisor to create, export, synthesize, and analyze data. Drafts, edits, and prepares correspondence, proposals, and reports. Coordinates and participates in on- and off-site special events to help engage new and existing supporters. Monitors internal activities to ensure deadlines are met. Shared departmental and other duties as assigned, including evening and weekend work.
Qualifications: A Bachelor's degree is preferred, or an equivalent of education and experience. A minimum of two to three years of nonprofit experience preferred. Must be proactive and flexible, and have the ability to effectively prioritize and organize multiple tasks to meet deadlines. Detail-oriented, highly organized, focused and discrete. Must be computer savvy, including proficiency in Microsoft Office, comfortable navigating the Internet as well as online databases. Raiser's Edge experience preferred. Excellent project management and problem-solving skills. Superior communication skills, including excellent writing and interpersonal skills. Ability to work independently but also collegially as a member of the Advancement team. Ability to understand the sensitivity of information and issues of confidentiality.