Available Employment Opportunities


Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.


Positions Available as of July 25, 2014  



Asian Gardens Specialist Gardener 


Job Number: 008-14

Department: Botanical

Classification: Regular, Full-Time, Hourly, 40 hours per week 


Working under the supervision of and reporting to the Curator of the Asian Gardens, maintains and oversees the Tea Garden and cut-flower garden, and performs related specialty tasks throughout the Japanese Garden in general (pruning and training woody material, planting, and specialty grooming). Ensures that assigned gardens maintain high standards. Performs garden maintenance and planting as necessary. Must be present in the botanical gardens, working along with gardeners in all weather conditions. Use of tools and equipment is common.


Essential Functions: Responsible for pruning and shaping of trees and shrubs in Japanese style and pruning techniques. Assisting with documentation, tracking, labeling of plants in collections. Works with volunteers, interns, outside contractors and other staff to insure Tea Garden and cut flower garden are properly planted and maintained to the highest standards and Japanese tradition. Responds to issues and concerns with Japanese Garden landscape when curator is not present. Assists with maintenance, preservation, and use of Tea House. Works with curator to select and layout plants for cut flower garden, plants and cultivates. Assists Curator on special projects.


The Specialist Gardener is also responsible for hands-on planting, pruning, watering, weeding and cultivation of plants in garden areas. Ensures that assigned areas are maintained with high standards - assumes general garden duties. Applies fertilizers, mulch, and pesticides as necessary. Meets regularly with curator for scheduling activities relating to staff and gardens. Notes and reports conditions relating to irrigation, water features, structural elements, paths and plants. Assists with management of assigned garden areas, which may include supervision of garden staff and coordinating volunteer and intern activities. Ensures that gardens are safe and that staff work safely. Maintains equipment and ensures repairs are done as needed. Keeps inventory of equipment and supplies.


May assist with minor construction. Monitors the impact of construction on plant materials during construction and during other non-related activities in the gardens. May purchase equipment and supplies. Works extra hours on weekends or evenings for a specific function connected with area of responsibility.Assists with monitoring condition of structures and walled systems.Other duties as assigned.


Qualifications: Special knowledge, training, and skills in Japanese style pruning and shaping of plants, as well as garden design and rock placement. Thorough knowledge of gardening such as may be obtained through completion of college-level coursework in Horticulture or related education or experience. Knowledge of plant material. Able to learn accessioning and inventorying system of plants in the gardens. Knowledge of safe gardening and work practices. Basic knowledge of garden chemical usage. Able to perform physical work in the gardens which may include bending, pulling, stooping, hauling, working from ladders, walking long distances, and lift moderate and occasionally heavy loads. Able to assess quality (including the visual appeal) of work done within the garden. Good communication skills. Able to work extra hours (sometimes on weekends) for specific functions such as symposia, events, festivals, etc. Self-motivated and capable of working alone or in a group. English and Spanish speaking preferred.


Experience: 5 years experience with all aspects of gardening including planting, pruning, weeding, irrigation, care of equipment, etc. Experience supervising employees and/or volunteers desirable. 






Job Number: 031-14 

Department: Botanical

Classification: Regular, Full-time, Salaried, 40 hours per week


As a working supervisor, The Huntington Arborist manages crews, contractors, and resources dedicated to maintaining a healthy, highly diverse tree collection and canopy. Working with Curators and other Supervisors, the Arborist and reporting staff (and contractors):


•    Establish and conduct a complete program of tree care and maintenance

•    Evaluate condition, potential hazards, and needs of woody plants in Huntington collections and material to be acquired;

•    Advise and assist with decision-making and acquisition of woody plants;

•    Collaborate with curators and other supervisors to plan placement of additions and changes to the woody plant collections and displays;

•    Acquire, receive, and relocate trees and woody plants;

•    Plant, prune, secure, and train trees and woody shrubs for proper development;

•    Ensure trees are properly labeled and mapped;

•    Respond to storm events through clearing, pruning, and restoring canopies;

•    Manage greenwaste recycling through relocating, processing, composting, and distributing organic materials;

•    Assist with management of woody fruit tree collection;

•    Support construction and other institutional programs and needs through planning, managing, and conducting necessary tree work;

•    Support research into disease, pests, orchard crops, and plant introduction; stay current and respond to current information concerning these issues;

•    Operate, maintain, rent, and ensure safe operation of  equipment necessary for tree work, including chainsaws and trimming devices, trucks and dump trucks, boom trucks & telehandlers, tub grinders, loaders.


Direct Responsibilities: Manages staff, volunteers, and contractors. Oversees safe operations and trains staff in best practices and safety. Operates equipment, responsible for quality and appropriate pruning and treatment. Works collaboratively and continually with Curators and other managers to determine needs and activities related to trees and woody plants. Institutes the Living Plants Collections Policy for tree collections and protected specimens.


Qualifications & Experience: Appropriate field experience in equipment operation and arboriculture. Artistic, balanced, and ecologically-sound approach to tree training and cultivation. Thorough knowledge of tree identification and biology. Understanding and appreciation of traditional styling and treatment appropriate to different landscapes. Current knowledge as to tree planting, training, and treatment research and standards. Certification (through ISA or equivalent) as an Arborist and/or Tree Worker. Fluency in English and Spanish.




Foundation and Corporate Relations Director


Job Number: 104-14 

Department: Advancement

Classification: Regular, Full-Time, Salaried, 37.5 hours per week


Working under the direction of the Vice President for Advancement, the Foundation and Corporate Relations Director directs the planning, organization and execution of a comprehensive fund raising program to acquire operating, and restricted gifts on a continuing basis from foundations, corporations, and government agencies.   As a member of the department’s management team, helps evaluate fund raising efforts as well as develop and recommend strategies to maintain high standards and consistent results. Provides operational management of the Corporate Partners program. Establishes and maintains contacts with external sources to encourage support and underwriting for specific institutional projects and events. Prepares grant proposals and presentations for advancement activities.


Essential Functions: Interfaces with staff from program divisions to match and prioritize prospective funding sources with institutional projects. Develops and maintains strong working relationships with foundation program staff to promote institutional ties. Prepares grant proposals and presents projects to appropriate foundation sources in conjunction with relevant program staff. Coordinates stewardship programs, manages existing grants and ensures timely submission of requisite reports. Provides operational management of the Corporate Partners program. Establishes and maintains contacts with prospective corporate donors. Develops proposals for strategic partnerships, underwriting of events, and/or special projects. Acts as a representative of the institution at meetings within the region at networking events such as chamber of commerce meetings, business forums, or similar functions. Coordinates Corporate Partners events. Acts as a member of the management team to assist in the planning, implementation, and monitoring of activities in the Advancement Department. Conducts appropriate stewardship for donors in his/her portfolio. Responsible for Foundation and Corporate Relations budget. Contributes relevant articles to the Huntington Calendar. Supervises members of the support staff as appropriate. Other duties as assigned.


Qualifications: This position requires excellent interpersonal and communication skills, a willingness to work on several projects simultaneously, and superior organizational abilities.  Ability to aggressively pursue funding leads and make connections with prospective donors. Bachelor’s degree is required. Must have excellent oral and written skills.  Must have strong interpersonal and organizational skills. Ability to work under pressure to meet deadlines. Ability to work as part of a team. Ability to plan, manage, and evaluate programs. Experience: Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically 3-6 years of experience in a fund raising setting with exposure to foundations, corporations, and government grant making agencies.




 Advancement Services Assistant


Job Number: 001-15

Department: Advancement

Classification: Regular, Hourly, Full Time, 37.5 hours per week


Works under the direction of the Information Systems Supervisor and the Membership Coordinator to provide computer and clerical support. Assists the Information Systems Coordinator with daily data entry by entering new constituents into the database, updates constituent address information, and assists with gift processing. Provides clerical support for the Membership office, assists with Membership fulfillment, computer-related activities.


Essential Functions: Information System Support: maintains accurate and current member/donor information in the fundraising database, Raiser’s Edge and the ticketing database, Patron Edge. Updates address changes, publication names, biographical data, deceased records, servicing issues, etc. in a timely fashion. Inputs new constituents into Raiser’s Edge along with appropriate coding. Assists with the daily processing for all gifts and membership transactions to ensure timely and accurate donor stewardship into Raiser’s Edge. Maintain hard copy and electronic donor files in accordance with institutional needs, donor privacy policy, and financial compliance. Serves as backup for creating, querying, and exporting mailing lists for membership, major gifts, grants, events, annual programs, and campaigns. Works collaboratively with staff to develop strategies to leverage constituent data for the advancement of the organization’s goals. Supports the development and maintenance of daily, monthly, and annual audits to ensure complete accuracy in processing and data integrity. Special projects include gift in kind reconciliation, updates to volunteer records, cleansing of email addresses, data cleanup projects, and the creation and coding of prospect records for solicitation. Helps with the creation, development, and maintenance of a comprehensive policy and procedures manual for Raiser's Edge and Patron Edge. Assists with the management of online donation forms in Raiser’s Edge and Patron Edge.  Membership Support: Assists with Membership fulfillment, creates and mails membership cards. Acknowledges receipt of membership income. Answers verbal and written requests for membership information. Provides support at Members’ events which may take place during evenings or weekends. Other duties as assigned.


Qualifications: Minimum two years' experience in database systems and gift processing, preferably at a botanical garden, museum, university, aquarium, zoo, or other non-profit organization. Experience working directly with members or donors. Proven track record in setting challenging goals and achievement. Experience in handling difficult, sensitive situations with diplomacy. Demonstrated ability working with multiple databases. Proven ability to manage multiple projects/programs simultaneously, setting proper priorities within deadlines. Proven ability to work collaboratively as a team member and part of a larger development operation. Ability to work with accuracy and attention to detail. Outstanding computer literacy and data management skills are required. Experience with Microsoft Word and Raiser’s Edge preferred. AA degree or equivalent required; BA degree preferred. Exceptional secretarial and organization skills.




Membership and Visitor Services Representative (2 positions available)


Job Number: 003-15

Department: Advancement

Classification: Regular, Hourly, Part Time, 13 hours per week


Job Number: 005-15

Department: Advancement

Classification: Regular, Hourly, Part Time, 15 hours per week


The Membership and Visitor Services Representative works under the supervision of the Membership and Visitor Services Supervisor.  Serves the public through admission transactions with an emphasis on recruiting new members, and services current and renewing members.  The Membership and Visitor Services Representative greet and approach visitors in an effort to sell memberships.  This position requires weekend and weekday work.  


Essential Functions: Contributes to a positive guest experience at The Huntington through communication, hospitality, information, and servicing. Welcomes visitors to The Huntington and informs them about membership and membership benefits. Aids the traffic flow by managing the Membership and Admissions windows. Assists and services the public and Members with entry to the grounds by processing admission transactions or by utilizing the advancement database. Expedites the entry of members through the use of scanning, and proficiency with the aspects of the database, Raiser’s Edge. Retains knowledge of financial protocol associated with opening and closing procedures. Effectively interacts with visitors and members ensuring complaint resolution, answering questions and orienting visitors through the property. Has a thorough understanding of all levels of membership and corresponding benefits. Upholds and sustains policies tied to membership benefits. Acquires new members and assists current/lapsed members to renew. Utilizes the benefit structure to promote upgrades and the stewardship of members. Utilizes on-site strategies to boost Membership sales and renewals. Processes necessary membership transaction paperwork including the collection of payment and the issuance of temporary cards and other materials with an emphasis on accuracy. Maintains onsite servicing center at the admissions windows, membership window, and membership table in a neat and presentable fashion, stocked with all necessary tools for servicing visitors and members, and insures that current exhibition/event information is available for visitors and members. Oversees availability of materials and brochures for the onsite membership window and table. Troubleshoots and reports special concerns to the visitor and membership service supervisor or appropriate staff as needed. Keeps abreast of, and clearly relays information to members and visitors regarding exhibitions, events, and programs.


Other functions: Performs other work-related duties as assigned. Serves as backup for the information window. Assists at member and advancement events as needed. Provides clerical support to the membership office as needed.


Qualifications: Previous sales and customer service experience required with demonstrated outstanding service skills. Must have a high level of integrity and accuracy in handling monetary exchanges. Ability to use good judgment, focus attention to detail, and possess skills in organization and recruitment required. Must be able to work under pressure in a fast paced environment. Basic computer skills in a Windows environment. Strong oral communication skills in English are required.  Ability to speak languages in addition to English is helpful. Must  be a team player, outgoing, and able to interact effectively with staff, volunteers, members, and visitors. 



Library Assistant – Acquisitions


Job Number: 006-15

Department: Library 

Classification: Regular, Hourly, Full Time, 37.5 hours per week


Working under regular supervision and reporting to the Acquisitions Librarian, assists with establishing initial physical and intellectual control over incoming library materials. Performs adaptive cataloging of new acquisitions, and participates in projects which enhance the discoverability of existing collections. Performs other duties as required, which may include supervising the Ahmanson Reading Room as part of a rotating schedule.


Essential Functions  

1. Assists in managing the acquisition of material for the library’s collections by ordering, receiving, and accessioning selected or donated materials.

2. Helps ensure proper legal transfer of ownership of material to the library by performing content verification of new accessions against available data and other paperwork for the purposes of finalizing gift acknowledgments; resolves or reports discrepancies to the Acquisitions Librarian and/or appropriate curator. Generates acknowledgements for gifts. 

3. Searches print and online sources to determine if the library already owns a prospective acquisition, or to verify bibliographic data and terms of availability. Creates or downloads temporary bibliographic records and order records in an integrated library system. Has regular contact with vendors and selectors to resolve problems relating to purchases.

4. Identifies problems with complex bibliographic and holdings records. May coordinate with other library departments to add or modify bibliographic and holdings information. 

5. Performs adaptive cataloging of new acquisitions; may create or edit records for existing collections, which can include rare materials in a variety of formats.


Other Functions: May create metadata to support digital projects. May supervise the Ahmanson Reading Room as part of a rotating schedule.  Provides backup for other acquisitions functions, including incoming mail, checking in serials, receiving new acquisitions and verifying invoices, as required. Performs other duties as assigned.


Qualifications: Solid computer literacy skills required.  Intermediate to advanced knowledge of a   standard suite of Microsoft Office products including Word, Excel, and Outlook email and calendar programs. Outstanding data management skills required; ability to work with accuracy and attention to detail in a variety of library data management systems. Demonstrated ability to interact and communicate, orally and in writing, tactfully and effectively with a wide variety of stakeholders; use correct grammar, spelling, and punctuation in written communications such as correspondence, reports, and documentation; and excellent proofreading skills. Demonstrated ability to work both independently and collaboratively on complex tasks with little supervision; efficient in time management; excellent organizational skills. Demonstrated analytical ability and problem solving skills; ability to exercise sound judgment and initiative. Familiarity with searching bibliographic sources, both print and online. Familiarity with national library and archival standards and local cataloging conventions, or the ability to acquire these skills through on-the-job training. Ability to meet production goals as determined by the Acquisitions Librarian. Associate of Arts degree or equivalent required; Bachelor of Arts degree preferred. Experience: Minimum of one year experience editing/creating records in OCLC Connexion, Millennium, ArchivesSpace, or other comparable bibliographic and/or archival control systems preferred. Experience handling rare and fragile materials preferred. 


About The Huntington

The Huntington Library, Art Collections, and Botanical Gardens is a collections-based research and educational institution established in 1919 by Henry E. and Arabella Huntington. Henry Huntington, a key figure in the...

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