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Available Employment Opportunities

Employment at The Huntington

 

Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.

 

Positions Available as of Feb. 5, 2016



Associate Director of Collections

Job Number: 059-16

Department: Library

Classification: Exempt, Full-Time Regular, 37.5 hours

 

Working under the direction of the Director of the Library and in concert with the Deputy Director for Library Services, responsible for the development and interpretation of the Huntington’s Library collections, including supervising the curatorial staff, managing the acquisitions budget, and taking a leading role in the interpretation of the collections to both scholarly and general constituencies. Supervises regular staff of fifteen subject- and format-based curators, a support staff of four library assistants, and occasional project staff.

 

Essential Functions

  • Responsible for development of the Library’s rare and special collections in the broad fields of British and American history and literature and the history of science, dating from the 9th century to the present; and for the development and purchase of general/reference support materials, both conventional print and electronic.
  • Manages the annual acquisitions budget for Library collections in consultation with the Director of the Library and the Acquisitions Librarian. Delegates acquisitions responsibilities and makes budget allocations to the curators. Consults with the curators on major acquisitions by purchase and gift.
  • Oversees the curators’ research and reference assistance for the collections to scholarly users in person and by mail in coordination with Access Services.
  • Coordinates and participates in interpreting the collections to scholarly and academic users through consultations, conferences, talks, seminars, exhibitions, publications, etc.
  • Directs, advises, and participates in interpreting the collections for the general public through talks, exhibitions, tours, and meetings for visitors, library supporters, special interest groups, etc.
  • Works with the Head of Preservation and Conservation in establishing policy for and initiating projects involving preservation and conservation of the collections. Provides input about collections storage issues in concert with Access Services and Conservation.
  • Coordinates with the Head of Acquisitions, Cataloging and Metadata Services on long-range planning and policy for collections processing and development of the digital library.
  • Works closely with the Research Division in annual review of fellowship applications for appropriateness to Huntington collections.
  • Keeps current with relevant historiographical concerns, issues, developments, and trends in professional communities; contributes to the profession.
  • Works with Director of the Library and/or Advancement staff to identify, win, and implement grants and other projects useful to the collections and the institution.
  • Responsible for working effectively with potential donors to the collection or to the institution at large.
  • Represents department, library, and institution effectively through contact with users, public, professional organizations, etc; maintain professional presence in academic and library communities.
  • Other duties as assigned.

 

Qualifications

  • MLIS with concentration in rare books and special collections, or graduate degree in archival studies preferred, demonstrating the ability to work with rare materials and to follow established library and archival procedures. Understanding of and experience in using rare books and manuscripts collections required. These skills are usually acquired through the completion of an MS, MLS, or MLIS degree from an ALA-accredited institution and equivalent training and experience.
  • Specific academic subject knowledge one of the Huntington’s collecting areas – British or American history and literature or history of science – strongly preferred. This knowledge is usually obtained through a graduate degree and/or equivalent training and experience. Subject MA and/or PhD strongly preferred.
  • Reading knowledge of classical and European languages and training or experience in paleography strongly preferred.
  • The ability to prioritize competing tasks effectively while working with numerous constituents in a busy and engaging research setting.
  • Demonstrated knowledge of copyright, intellectual property, licensing and scholarly communication issues.
  • Significant understanding of best practices and current trends in both digital and physical resource management and preservation.
  • Awareness of metadata standards and tools and issues in archives, rare books, and special collections.
  • Excellent organizational, analytical, communication, and interpersonal skills, including ability to effectively collaborate with colleagues.

 

Experience

  • A minimum of ten years of experience in an academic and/or research library, with five or more years of administrative experience required. Demonstrated evidence of progressive administrative experience in libraries, and of leading and managing organizational change.
  • Experience in collection development and understanding of rare materials’ preservation issues.
  • Extensive experience in the development and management of scholarly information resources.
  • Experience in grant writing and/or donor stewardship is preferred.

 

Working Conditions

Normal office and library environment and library stacks area. Some weekend work may be required.

 

Benefits

The Huntington offers a generous benefits package including medical, dental, vision, life insurance, LTD, TIAA-CREF retirement plan, paid vacation and holidays.

 

How to Apply

Please submit cover letter, resume, and employment application to jobs@huntington.org. Position will remain open until filled.

 

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Bus Greeter

Job Number: 086-16

Department: Education

Classification: Regular Limited-Term, Non-Exempt, 4.5 hours (ends March 31, 2016)

 

Working under the supervision of the School Programs Manager, this individual will greet school groups every Wednesday, Thursday and Friday mornings, assisting them in storing lunches and organizing into groups to begin their docent-led visits to The Huntington.  May also assist staff with necessary preparations for the visits.

 

Essential Functions

  • Will board school buses to greet students.
  • Record number of students and adults.
  • Direct students to rest rooms, if needed.
  • Direct groups to proper location to store lunches.
  • Distribute stickers to adults for reentry.
  • Inform docents their school group has arrived and is ready for program to begin.
  • Inform groups of museum manners and answer general questions.
  • May be asked to assist with preparations for school visits.
  • Other duties as assigned.

 

Qualifications

  • Must be highly organized and attentive to detail while remaining flexible. These skills are usually acquired through the completion of an Associate of Arts degree or equivalent college course work.
  • Must demonstrate professional manner in dealing with teachers, students, chaperones, docents and staff.
  • Must be able to climb on and off buses easily.

 

Experience

  • Experience working with students is helpful.
  • Experience coordinating groups is desirable.

 

Working Conditions

Buses will be met outdoors in all types of weather. Greeters will be boarding buses to greet students and direct them to the correct docent-led programs.

 

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Discovery Cart Facilitator

Job Number: 066-16

Department: Education

Classification: Part-Time Regular, Non-Exempt, 12 hours

 

Under the supervision of the Youth and Family Programs Coordinator, serves the public audience and volunteer staff by organizing and maintaining the Huntington’s Discovery Cart program in the gardens. Keeps the program running smoothly by overseeing the staff of high school volunteers, helping to set up and maintain the physical carts, organizing and supplying the cart activities, and assisting with volunteer training and content expansion. Work is principally on weekend days.

 

Essential Functions

  • Contributes to a positive visitor experience through providing a combination of engaging, unique activities and clear communication and information.
  • Leads high school volunteer staff by promoting and overseeing their content knowledge, activity organization, and professional visitor interaction.
  • Oversees aspects of the Discovery Cart program operation, including cart set up, inventory of activity content and supplies, end of day retrieval, and overall maintenance.
  • Maintains supply inventory log, tracks cart visitation and communicates weekly with supervisor.
  • Works closely with Volunteers, Security, and Huntington staff.
  • On occasions such as inclement weather, performs other work-related duties as assigned.
  • Interact effectively with Security and Huntington staff, volunteers, and visitors.

 

Qualifications

  • Must have high level of integrity and problem-solving attitude and the ability to work both very independently and as part of a team. Demonstrated ability to work in a team-oriented atmosphere absolutely required.
  • Ability to use good judgment, focus attention to detail, and possess organizational skills.
  • Excellent interpersonal skills.
  • Must be able to work under pressure and a sometimes fast-paced environment.
  • Strong verbal communication skills in English required.
  • Ability to speak other languages in addition to English is helpful.

 

Experience

  • Previous education or camp-related experience preferable.

 

Working Conditions

Job requires work outdoors in multiple garden areas as well as within a typical office environment. Must be able stand for up to 6 hours a day, get around 200-acre site, and lift 25 pounds.

 

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Financial Analyst and AP/Procurement Specialist

Job Number: 063-16

Department: Financial Division

Classification: Non-Exempt, Full-Time Regular, 37.5 hours

 

This position is a key member of the Business Office team and is responsible for preparing and examining financial estimates for completeness, accuracy, and conformance with procedures and regulations. Prepare and analyze pro-forma, financial and budget reports. Create ad-hoc reports and provide analysis as needed for program financial reviews and assessments. Produce fund account projections to verify funds available for unplanned expenditures. Assist with the budget preparation process, including providing historical budget reporting, analyzing budget trends and final submission.

 

Responsible for executing day-to-day procurement and accounts payable activities which include collaboration with institution divisions, suppliers, contract review, negotiations, procurement card audit, and processing of vendor payments. The buyer serves as the link between Huntington divisions and suppliers to ensure a seamless flow of goods and services to support institutions demands and expectations. Working under the supervision of the Director of Budget and Special Projects, the buyer will also assist with developing purchasing, and disbursement policies and procedures, perform requests for proposals, vendor analysis and reporting. Will perform daily operations of the accounts payable process as an assistant and back up to the Accounts Payable clerk.

 

Essential Functions

 

Financial Analysis:

  • Prepare regular and special financial reports.
  • Analyze monthly department finance reports to maintain expenditure controls.
  • Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation.
  • Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations.
  • Summarize budgets and submit recommendations for the approval or disapproval of funds requests.
  • Review operating budgets to analyze trends affecting budget needs.
  • Consult with managers to ensure that budget adjustments are made in accordance with program changes.
  • Compile and analyze accounting records and other data to determine the financial resources required to implement a program.
  • Perform cost-benefit analyses to compare operating programs, review financial requests, or explore alternative financing methods.
  • Interpret budget directives and establish policies for carrying out directives.

 

AP/Procurement:

  • Procurement responsibilities could cover a broad range of categories, including goods, services, professional services, and independent contractors. Must have a basic understanding of the general procurement process, including complex bid solicitations, deliverable schedules, and e-procurement ordering and payment systems.
  • Research and source hard to find items, solicit and analyze quotations and evaluate supplier proposals on price, product, and service.
  • Perform research and analysis on the services requested, maintaining adequate knowledge of the industry, trends, and product information. Provide pricing and proposal guidance to the internal customer based on market pricing and/or trends; gaining subject matter knowledge through research and past experience.
  • Understand the various elements in a contract with the ability to draft, discuss, and negotiate contract elements including the general Terms and Conditions, unique specification and pricing. Must be able to format deliverable schedules, payment terms, and other commercial elements into a contract for the majority of requested projects.
  • Provide strong service, and support to the Business Office, other Huntington team members, and suppliers. Communicate effectively to all levels of the internal and external organization on proposal, and supplier information. Provide guidance to division staff and assist with vendor problem resolution. Keep in contact with appropriate personnel to ensure satisfactory operations, maintain consistent communication, and build strong business relationships.
  • Maintain a database and file of all active contracts, including consulting agreements, independent contractor questionnaires and agreements, equipment and maintenance contracts.
  • Perform year-end review of contracts, and licensing agreements for renewal or renegotiation; negotiate contracts and price agreements to enhance cost savings and quality of service. Produce reports in a timely manner with the ability to present these reports to management.
  • Ensure purchases and disbursements comply with internal and external requirements and regulations as well as good purchasing practice; provide information to staff on Huntington policy and procedures related to purchasing and disbursements.
  • Assists Accounts Payable Clerk with day-to-day preparation of invoices for payment, including review of fund availability, division signature approvals, and sales tax review.
  • Reviews check requests for appropriate business justification, and supporting documentation prior to processing payment. Includes obtaining invoices, W-9 forms, contracts, etc.
  • Data entry of invoices into the general ledger system for payment.
  • Monthly, audit the procurement card statements for receipt submission, sales and use taxes, and supervisor approvals.
  • Assist with the processing of new procurement card requests, replacement cards and various procurement card administration.
  • Assists the Accounts Payable clerk with maintenance of all expenditure signatory lists for Huntington divisions.
  • Prepare and provide annual audit schedules as required.
  • Assist with preparation of calendar year-end tax reporting, such as 1099s, 1042S, and 592B.
  • Analyze vendor activity, prepare and present reports on potential institutional cost saving opportunities.

 

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

 

Qualifications

  • Bachelor’s degree (Business or related field).
  • Knowledge of accounting principles and practices, banking and the analysis and reporting of financial data.
  • Knowledge of procurement regulations, and practices.
  • Basic accrual bookkeeping knowledge.
  • ERP system knowledge.
  • Strong communication (written & verbal).
  • Exceptional time management, organization, and prioritization skills.
  • Superior customer service and adaptability to changing requirements.
  • Outstanding conflict resolution and ability to effectively work in a team environment.
  • Strong relationship building and collegial approach to working with constituents.
  • Excellent analytical & research skills.
  • Proficient in Microsoft Office suite products (i.e. Word, Excel, Outlook).

 

Experience

  • 5 years minimum experience.

 

Working Conditions

Normal office environment as well as some local travel required (i.e., attending offsite meetings, etc.)

 

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Foundation and Corporate Relations Director

Job Number: 061-16

Department: Advancement

Classification: Exempt, Full-Time Regular, 37.5 hours

 

Working under the direction of the Vice President for Advancement, the Foundation and Corporate Relations Director directs the planning, organization and execution of a comprehensive fund raising program to acquire capital, annual, operating, and restricted gifts on a continuing basis from foundations, corporations, and government agencies. As a member of the department’s management team, helps evaluate fundraising efforts as well as develop and recommend strategies to maintain high standards and consistent results. Provides operational management of the Corporate Partners program. Establishes and maintains contacts with external sources to encourage support and underwriting for specific institutional projects and events. Prepares grant proposals and presentations for advancement activities.

 

Essential Functions

 

Foundation Relations:

  • Interfaces with staff from program divisions to match and prioritize prospective funding sources with institutional projects.
  • Develops and maintains strong working relationships with foundation program staff to promote institutional ties.
  • Prepares grant proposals and presents projects to appropriate foundation sources in conjunction with relevant program staff.
  • Coordinates stewardship programs, manages existing grants and ensures timely submission of requisite reports.

 

Corporate Relations:

  • Provides operational management of the Corporate Partners program.
  • Establishes and maintains contacts with prospective corporate donors.
  • Develops proposals for strategic partnerships, underwriting of events, and/or special projects.
  • Acts as a representative of the institution at meetings within the region at networking events such as chamber of commerce meetings, business forums, or similar functions.
  • Coordinates Corporate Partners events.

 

Department Functions:

  • Also assists in the planning, implementation, and monitoring of activities in the Advancement Department.
  • Conducts appropriate stewardship for donors in his/her portfolio
  • Responsible for Foundation and Corporate Relations budget
  • Contributes relevant articles to the Huntington Calendar.
  • Supervises members of the support staff as appropriate.
  • Other duties as assigned.

 

Qualifications

This position requires excellent interpersonal and communication skills, a willingness to work on several projects simultaneously, and superior organizational abilities. Ability to aggressively pursue funding leads and make to connections with prospective donors.

 

  • Bachelor’s degree is required.
  • Must have excellent oral and written skills. Must have strong interpersonal and organizational skills.
  • Ability to work under pressure to meet deadlines.
  • Ability to work as part of a team.
  • Ability to plan, manage, and evaluate programs.

 

Experience

  • Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance.
  • Typically 3-6 years of experience with a combination of foundations, corporations, and government grant making agencies.

 

Working Conditions

Normal office environment as well as some local travel required (i.e., attending offsite meetings, etc.)

 

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Membership and Visitor Services Director

Job Number: 076-16

Department: Advancement

Classification: Exempt, Full-Time Regular, 37.5 hours

 

The Director of Membership and Visitor Services reports to the Vice President of Advancement and is an integral part of a comprehensive fundraising team. The Director is responsible for all aspects of the Membership program, Visitor Services, and Group Tours. Oversees and establishes operational policies and procedures for the supervised areas.

 

The Director works with the Advancement staff to coordinate and strengthen donor participation at all levels. Collaborates extensively with Communications, Education, Business Office, and other key Divisions of The Huntington on non-traditional revenue streams.

 

Supervises the work of the Membership staff and Visitor Services staff.

 

Essential Functions

 

Membership:

  • Works with Vice President for Advancement to establish and implement strategies to meet the annual membership goals.
  • Creates and manages the production of acquisition, renewal, upgrade, and re-acquisition direct mail and email campaigns.
  • Oversees and defines creative elements, promotion strategies, budgeting, and revenue goals with the Vice President of Advancement.
  • Oversees the creation and implementation of Members events with the Membership staff.
  • Design and implement tactics for Membership marketing strategy, with an increasing emphasis on digital technology.
  • Work with the staff to leverage and adapt fundraising collateral for use in offline and online marketing programs.
  • Investigate and recommend new/enhanced technologies and techniques.
  • Works with the Membership staff to design and supervise the implementation of renewal and upgrade strategies.
  • Investigates and executes non-traditional acquisition, retention, upgrade, and stewardship tactics in order to increase revenue and number of Members.
  • Projects include but not limited to ‘flash sale’ web offers, local-area collaborations with businesses and other organizations, and niche-marketing promotions.
  • Introduce other revenue-generating opportunities as needed.
  • Develop an annual Members benefit schedule, oversees successful implementation of all member-related special events, including select public events which serve the Members.
  • Prepares analysis and reports which track and measure the financial performance of the Membership program.
  • Oversees the various ways of tracking Member’s visitation behavior through scanning membership cards.
  • Through analysis of this data the Director will gain understanding of the Members to help guide pricing, promotions, and marketing initiatives.
  • Assists other Advancement fundraisers on upper-level campaigns and identification and solicitations with the goal of upgrading Members to the Society of Fellows, and enhance their giving to The Huntington.
  • In addition, works with the Advancement fundraisers on the identification of prospecting upper-level Members.
  • Works with Communication on the Membership presence in print, online web communications.
  • This includes bi-monthly submissions for the Calendar newsletter, periodic Members’ cameos, and maintaining content on the Membership web pages.
  • Oversees all functions of membership renewal and acknowledgement processes, helps to oversee and streamline the processing of these functions.

 

Visitor Services:

  • Oversees the management of daily operations including the communication to all key parties; information regarding admission discounts and collaborations, staff schedules, cash management, general admission policies, and other relevant details important to servicing the Visitors.
  • The Director will be responsible for all aspects of customer services related to the Visitor experience including admissions and information services, tour services, programs, internal information, signage; departmental budget planning and control; management of visitor generated revenue.
  • Oversees all operational aspects of the Visitor Services Department including supplies, materials, and equipment maintenance; recruitment, training and supervision of the Visitor Services staff.
  • Maintain records of visitor revenue and visitation, and prepare reports related to this information for key parties.
  • Work with Communications, Education, and Store staff to enhance audience development.
  • Introduce other revenue-generating opportunities as needed.

 

Other Functions

  • Other duties as assigned.

 

Qualifications

  • Must have mastery of Raiser’s Edge, WindowsXP, and Office 2000.
  • Must be proficient in Excel.
  • Must be accurate and efficient in organizing work on simultaneous projects and in meeting deadlines.
  • Must be well organized and have strong analytical skills.
  • Must be able to clearly communicate verbally with staff who are at various levels of computer proficiency.

 

Experience

  • BA Preferred, or equivalent work experience 5-7 years managing and working with a fundraising and membership program.
  • Knowledge of management and personnel practices.
  • 4-5 years of computer experience with increasing responsibility, preferably in a non-profit environment.
  • Knowledge of membership service program, customer relation’s methods, direct mail programs and annual appeals.
  • Knowledge of marketing principles and emerging e-commerce fundraising techniques.
  • Familiarity with computer software for word processing, fundraising, prospecting, and database management.
  • Analytical skills in order to study and make recommendations about the program.

 

Working Conditions

Office environment. Performs majority of work on personal computer.

 

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Membership and Visitor Services Representative

Job Number: 083-16

Department: Advancement

Classification: Non-exempt, Regular Part-Time, 18 hours per week

 

The Membership and Visitor Services Representative works under the supervision of the Membership and Visitor Services Supervisor. Serves the public through admission transactions with an emphasis on recruiting new members, and services current and renewing members. The Membership and Visitor Services Representative greet and approach visitors in an effort to sell memberships. This position requires weekend and weekday work.

 

Essential Functions

  • Contributes to a positive guest experience at The Huntington through communication, hospitality, information, and servicing. Welcomes visitors to The Huntington and informs them about membership and membership benefits.
  • Aids the traffic flow by managing the Membership and Admissions windows.
  • Assists and services the public and Members with entry to the grounds by processing admission transactions or by utilizing the advancement database. Expedites the entry of members through the use of scanning, and proficiency with the aspects of the database, Raiser’s Edge.
  • Retains knowledge of financial protocol associated with opening and closing procedures.
  • Effectively interacts with visitors and members ensuring complaint resolution, answering questions and orienting visitors through the property.
  • Has a thorough understanding of all levels of membership and each level’s respective benefits. Upholds and sustains policies tied to membership benefits.
  • Acquires new members and assists current/lapsed members to renew. Utilizes the benefit structure to promote upgrades and the stewardship of Members. Utilizes on-site strategies to boost Membership sales and renewals.
  • Processes all necessary paperwork pertinent to all types of membership transactions, including the collection of payment and the issuance of temporary cards and other materials as appropriate, with an emphasis on accuracy.
  • Maintains a full on-site servicing center at the Admissions Windows, Membership Window, and Membership Table in a neat and presentable fashion, stocked with all necessary tools for servicing visitors and members, and insures that current exhibition/event information is available for visitors and members. Oversees materials and brochures for the on-site Membership Window and the Membership table seeing they are available to Members and Visitors.
  • Troubleshoots concerns, reports special concerns to the Visitor and Membership Service Supervisor or appropriate Staff as needed.
  • Keeps abreast and clearly relays information to members and visitors regarding current and future exhibitions, events, educational programs, lectures and the like.
  • Performs other work-related duties as assigned.
  • Backup for the Information Window.
  • Assists at Member and Advancement events as needed.
  • Provides clerical support to the Membership Office as needed.

 

Qualifications

  • Must have a high level of integrity and accuracy in handling monetary exchanges.
  • Ability to use good judgment, focus attention to detail, and possess skills in organization and recruitment required.
  • Must be able to work under pressure and able to work in a fast paced environment
  • Basic computer skills in a Windows environment
  • Strong oral communication skills in English are required. Ability to speak other languages in addition to English is helpful.
  • Must have the ability to be a team player, and be outgoing and personable with the ability to interact effectively with Huntington staff, volunteers, Members, and visitors

 

Experience

  • Previous sales/customer service experience required with demonstrated outstanding customer service skills

 

Working Conditions

Works in Visitor Service Center and select outside locations. Significant time spent standing and talking in indoor and outdoor locations.

 

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Planned Giving Coordinator

Job Number: 087-16

Department: Advancement

Classification: Regular Full-Time, Nonexempt, 37.5 hours per week

 

Working under the Planned Giving Director and with the Advancement Department generally, the Planned Giving Coordinator supports efforts to identify, cultivate, solicit, and steward planned giving donors as part of a comprehensive planned giving program that includes bequests, charitable gift annuities, charitable remainder trusts, and testamentary gifts of collections. He/she plays a vital role in ensuring that The Huntington’s planned giving efforts are well executed, ranging from supporting cultivation and stewardship work with donors, to coordinating and organizing events, to working with The Huntington’s business office as well as external partners on the administration and processing of planned gifts and gifts of securities. Occasional evening and weekend commitments are required.

 

Essential Functions

Responsible for key operational aspects of the planned giving office:

  • Provides administrative support for donor cultivation, solicitation, and stewardship, including drafting acknowledgement letters, helping to manage the Arabella and Henry Huntington Heritage Society, and developing proposals and illustrations for a wide range of gift planning opportunities, including charitable gift annuities and charitable remainder trusts.
  • Processes, tracks, and maintains accurate records and files for planned gifts; memorial and tribute gifts; and gifts of securities, including coordinating with The Huntington’s business office and with donors’ professional advisors, such as money managers, financial advisors, and securities brokers.
  • Coordinates events for the Arabella and Henry Huntington Heritage Society as well as events with internal and external partners designed to promote philanthropy and gift planning.
  • Provides administrative support and coordination for work with the outside firm that handles the investment, management and administration of The Huntington’s life income gifts.
  • Helps to develop and execute marketing plans, including writing and editing material for Huntington Legacy, the planned giving newsletter, as well as for email updates and the planned giving website
  • Supports the Planned Giving Director in working with the Planned Giving Committee.
  • Performs other duties as required in support of the planned giving office and Advancement as a whole.

 

Qualifications

  • Bachelor’s degree and knowledge of basic planned giving/estate planning vehicles.
  • Proficiency with computer applications, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Experience with donor database software (Blackbaud Raiser’s Edge) preferred.
  • Ability to work independently with a high degree of attention to detail and minimum supervision, as well as part of a collegial, service-oriented Advancement team.
  • Ability to multi-task and balance competing priorities, complex situations, and tight deadlines.
  • Exemplify ethical standards of professional fundraising.

 

Experience

  • At least three years of professional experience in operational support or customer service, with significant donor or client contact, preferably in a nonprofit or financial services area.

 

Working Conditions

Normal office environment requiring professional personal presentation and demeanor. Much work is performed on a personal computer.

 

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Reader Services Coordinator, Technology

Job Number: 088-16

Department: Reader Services

Classification: Regular Full-Time, Nonexempt, 37.5 hours per week

 

Working under minimal supervision, co-manages the Reader Services office, library admissions, and reader registration. Has primary responsibility for maintaining Reader Services data and assists Reader Services Librarian in maintaining, exploring, evaluating, and adopting appropriate technologies to achieve goals for the department and the library’s research community. Has frequent contact with readers, staff and vendors. May work on a flexible and rotating schedule, including Saturdays and evenings. Reports to the Reader Services Librarian.

 

Essential Functions

  • Co-manages the daily operations of the Reader Services office, ensuring that services to readers are provided in a timely fashion. May initiate and document policies and procedures. Processes reader applications and renewals; orients new readers; responds to general public services inquiries.
  • Manages reader data and other files, electronic and paper, maintained by the Reader Services department. This duty includes designing and maintaining databases, data entry, managing equipment, creating documentation, and general troubleshooting. Has responsibility for managing Library usage statistics.
  • Assists with the management, troubleshooting, and use of technology, hardware and software, as related to the assigned area. Acts as primary liaison to Information Technology on departmental technology needs and issues. Answers helpdesk-style inquires for readers and staff about their user accounts (Aeon, EZproxy, My Library) and library cards.
  • Serves as administrator/backup administrator for the department’s access control, appointment calendaring, and badging systems; creates staff accounts; provides guidance and training on use of databases as needed.
  • Assists Reader Services Librarian with web editing, troubleshooting, and usability testing for LibGuides, online forms, and public interfaces for library applications. Maintains department’s intranet page. Reviews and verifies accuracy of web content and markup.

 

Other Functions

  • Trains staff assisting with admissions and registration, and serves as a resource to them in the functional area.
  • Other duties as assigned. Reader Services staff must be prepared to back up other staff in providing essential services to the Library's constituency.

 

Qualifications

  • Accurate, detail-oriented office skills and demonstrated writing skills.
  • Ability to relate easily and communicate clearly and tactfully with staff, readers, and the public.
  • Experience and/or training with common office applications, such as Microsoft Office, FileMaker Pro, Adobe Acrobat, HTML editors, file renaming programs. Familiarity with library access control systems such as Innovative’s Sierra and Aeon desired.
  • Comfortable with providing customer service and troubleshooting for software applications.
  • Familiar with the creation and maintenance of web sites. Some experience with HTML, CSS, Bootstrap strongly preferred.
  • Understanding of image files and image editing software.
  • Ability to handle and lift fairly heavy books and to maneuver book trucks.
  • Experience with statistics and writing reports.

 

Experience

  • Two years of office/database or related experience required.
  • Two years of library work experience preferred.
  • Bachelor’s degree or background in the humanities preferred.

 

Working Conditions

Normal office environment, open stack library area, and secured special reading room. Much work is performed on a personal computer. The incumbent will be required to handle fairly heavy materials and book trucks, as well as valuable, fragile and rare materials.

 

How to Apply

Submit cover letter, resume, and Huntington employment application to jobs@huntington.org. Please reference job #088-16 in your application materials.

 

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Security Officer

Job Number: 031-16, 036-16, 037-16, 042-16

Department: Security

Classification: Non-exempt, Part-Time, 20 hours per week, 4 positions available

 

Working under direct supervision, is assigned to work in galleries or gardens to protect visitors, collection and property. Duties may include performing security patrols by foot, answering visitor inquiries, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and materials.

 

Work schedule for Part-Time, 20-hour positions: 5 hours a day, 4 days a week, including weekends.

 

Essential Functions

  • Patrols assigned areas to protect visitors, collections and property
  • These areas may be regular or special posts; assignments may change daily and within a single shift
  • Observe, detect and report on damage to property as well as safety and or security hazards
  • Maintain a high level of customer service to staff and visitors
  • This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting
  • Greets visitors; provides information, direction and other assistance to ensure visitors have a positive experience
  • May be assigned outdoors and construction posts which may include inclement weather, dust, dirt and noise
  • Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor
  • Responds to alarms according to established guidelines
  • Assists staff, visitors and others in the safe evacuation of buildings and other areas; responds to incidents and emergencies according to Huntington policy

 

Other Duties

  • May be asked to administer first aid to staff or visitors
  • May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week
  • Perform other duties as assigned

 

Qualifications

  • High School diploma or equivalent
  • Able to understand and explain policies and procedures thoroughly and clearly
  • Able to speak and articulate clearly for radio and personal communication
  • Must be able to hear communications accurately over the radio and in person
  • Must be able to read written documentation, pamphlets, and computer screen
  • Able to see with clarity up to 75 feet
  • Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs
  • Able to exercise good judgment at all times
  • Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others
  • Valid California driver’s license
  • Able to work a varied schedule which is subject to change

 

Experience

  • Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required
  • Experience in a security related field preferred but not required
  • CPR and First Aid qualifications preferred
  • Experience in building evacuations and emergency response preferred

 

Working Conditions

May work in galleries or garden locations as assigned and may work in inclement weather conditions including severe heat and cold.

 

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Senior Accounting Analyst

Job Number: 012-16

Department: Business Office

Classification: Exempt, Regular Full-Time, 37.5 hours

 

Working under the supervision of the Controller, the Senior Accounting Analyst will assist the Controller in several functions of the Business Office. The accounting analyst will be a strong accounting generalist and provide backup support to other accountants in the department, as well as provide business analysis on many aspects of the institution.

 

Essential Functions

  • Provides backup accounting support to the financial reporting, split-interest, accounts receivable, tax and property fund accountants
  • Provides assistance in ensuring that work completed in the department is accurate, timely and in accordance with general accepted accounting principles (U.S. GAAP) and that proper internal controls and safeguards are in place
  • Provides assistance in updating all policies and procedures and proactively stays ahead of potential changes in new accounting or tax or tax regulations
  • Research U.S. GAAP as it relates to significant matters and assist in providing accounting guidance to ensure compliance with U.S. GAAP
  • Provides assistance in preparing and reviewing all required tax returns (e.g., Form 990) and other reports with the appropriate local, state and federal government agencies
  • Provides assistance in preparing monthly cash flow forecast for operations, restricted and capital projects
  • Provides assistance in preparing and reviewing the financial data on a monthly basis and performs financial analysis, as requested by the Controller
  • Provides assistance in the development of new processes and systems, where necessary to create a more efficient and effective department and institution
  • Provides cost analysis on financial statement accounts, special projects and vendor selection and rationalization

 

Qualifications

  • Bachelor’s degree in accounting or finance required, CPA or MBA preferred
  • Strong knowledge of GAAP and experience with fund accounting in a large multi-disciplinary non-profit organization preferred
  • Strong financial analysis skills (prior experience a strong plus)
  • Outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities
  • Outstanding conflict resolution and ability to effectively work in a collaborative team oriented environment
  • Very strong computer skills and highly proficient in Microsoft Office Suite products (Word, Excel – Advanced (Vlookup, Pivot Tables & graphs required, macros and SQL desired), Outlook, and PowerPoint - Advanced)
  • ERP system knowledge. Experience with accounting and reporting software implementation, highly preferred
  • Excellent analytical & research skills

 

Experience

  • Minimum five years of non-profit accounting experience required

 

Working Conditions

Normal busy, pressured business office environment; much work performed on personal computer.

 

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Senior Book Conservator

 

Job Number: 035-16

Department: Preservation

Classification: Exempt, Full-Time Regular, 37.5 hours

 

Working under general supervision, is responsible for the physical care, preservation, and conservation treatment of books, bound manuscripts, and other bound paper-based materials in the Library and Art Division collections. Supervises 2 FTE book conservation staff; works closely with other Library and Art Division staff. Reports to the Head of Preservation and Conservation.

 

Essential Functions

  • Supervises 2 FTE book conservation staff. This includes hiring, training, reviewing work for quality, and monitoring workflow. Oversees general collection book repair
  • Works closely with department head and curatorial staff to set treatment priorities for bound materials
  • Examines, analyses, and performs both basic and complex conservation treatments for printed books, bound manuscripts, and other bound materials in accordance with AIC guidelines. Provides full written and photographic documentation of treatments in accordance with AIC guidelines
  • Assists with maintenance of permanent and rotating exhibits. Reviews and prepares materials for loans
  • Prepares condition assessments, conducts surveys, and provides other written reports as necessary
  • Working with Library staff, develops and implements preservation and treatment strategies at the collection level.  Participates in departmental activities such as educational programs, emergency response, and environmental control
  • Provides leadership, in collaboration with other senior conservation staff, on the general organization, maintenance, and management of the conservation laboratory. Researches and recommends laboratory equipment and supplies
  • Conducts or assists with workshops, seminars, and other training, assists and supports OSHA safety compliance
  • Participates in a team-oriented environment where collaboration and shared ideas are the norm.  Uses excellent communications skills
  • Performs other duties as assigned

 

Qualifications

  • Master’s degree from an ALA accredited Library Program with an advanced certificate in conservation, or equivalent combination of education and training. Thorough knowledge of conservation theory and practice, and materials science as it applies to library and archival materials
  • Excellence in performing complex conservation treatments on a broad range of bound materials as demonstrated through a portfolio
  • Excellent communication and organizational skills
  • Demonstrated computer and related technology skills
  • Evidence of professional activity, most typically through membership and participation in AIC

 

Experience

  • Six years professional experience in the conservation of library and archive materials, working with rare and special collections in an institutional setting preferred
  • Supervisory experience preferred

 

Working Conditions

Office and laboratory environments.

 

First consideration will be given to applications received by Dec. 4, 2015. Please submit letter of application and resume.

 

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Curator of California Collections

Job Number: 055-16

Department: Manuscripts

Classification: Full-Time Regular, Exempt, 37.5 hours

 

Working under the direction of the Associate Director of Collections (department head), responsible for the acquisition and interpretation (to both scholarly and general constituencies) of the Library’s political, legal, and local California collections. These collections include the papers of prominent Southern California politicians, lawyers and jurists, numerous collections dealing with the history of Los Angeles Basin during the past century and a half, and the institutional archives of the Huntington itself. The occupant of this position also will collaborate closely with other curators responsible for the acquisition, interpretation and reference use of collections dealing with the history of the Pacific world and the trans-Mississippi West. Supervises library assistants and volunteers as/when they are available. Gives presentations about subject holdings to various internal and external groups.

 

Essential Functions

  • Responsible for collection development of California political, legal, and local collections, primarily from the 19th century forward; also for advising on the development  and purchase of general/reference support  materials, both conventional and electronic.
  • Provides research and reference assistance for these collections to scholarly users in person and electronically.
  • Interprets collections to scholarly and academic users through consultations, conferences, talks, seminars, exhibitions, publications, etc.
  • Advises the ACMe [Acquisitions – Cataloging – Metadata] team responsible for the creation of tools of access to California collections, including catalogues, lists, interpretive essays, and other forms of  finding aids, both conventional and electronic. Provides content information and advises on appropriate levels of description based upon an understanding of scholarly and research needs.
  • Creates exhibitions for both scholarly and general audiences.
  • Interprets collections for general public through talks, tours, and meetings for visitors, library supporters, special interest groups, etc.
  • Works with the Associate Director for Library Services, the Head of Preservation and Preservation staff in establishing policy for, and initiating projects involving, preservation and conservation of California collections.
  • Keeps current with relevant historiographical concerns, issues, developments, and trends in professional communities; contributes to the profession.
  • Works with Director of the Library, the Associate Director of Collections and/or Advancement staff to identify, win, and implement grants and other projects useful to the collections and the institution.
  • Responsible for working effectively with potential donors to the collection or to the institution at large.
  • Represents department, library, and institution effectively through contact with users, public, professional organizations, etc; maintain professional presence in academic and library communities.
  • Oversees work of library assistants, curatorial assistants, and volunteers as necessary and available.
  • Other duties as assigned.

 

Qualifications

  • Specific academic subject knowledge of western American and California history required. This knowledge is usually obtained through a graduate degree in history and/or equivalent training and experience.
  • MLIS or graduate degree in archives studies preferred, demonstrating capability to work with rare books, manuscripts, and special collections, and to follow established library and archival procedures.
  • Ability to read Spanish required.
  • Ability to read the various styles of handwriting used in Spanish and American manuscripts.
  • Excellent written and verbal communication skills.
  • The ability to prioritize competing tasks effectively while working with numerous constituents in a busy and engaging research setting.

 

Experience

  • Experience in a research or academic library preferred. Familiarity with library systems, such as OCLC, Aeon, and LibAnswers preferred.
  • Experience working in California archival collections (either as researcher or as staff) preferred.
  • Experience in collection development and understanding of rare materials preservation issues preferred.

 

Working Conditions

Normal office environment and library stacks area. Ability to handle heavy volumes and when moving book trucks; caution must be exercised accordingly. Some weekend work (usually Saturdays) may be required.

Please include three references along with the Huntington employment application, cover letter, and current curriculum vitae.

 

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About The Huntington

The Huntington Library, Art Collections, and Botanical Gardens is a collections-based research and educational institution established in 1919 by Henry E. and Arabella Huntington. Henry Huntington, a key figure in the...

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