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Available Employment Opportunities

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Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.

 

Positions Available as of May 22, 2015   

 

 

 


Annual Giving Program Manager

 

Job Number: 088-15 

Department: Advancement

Classification: Full-Time, Exempt, 37.5 hours per week

 

The Annual Fund Program Manager works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington.  Specifically, this position is focused on program management, membership development, and stewardship of the Society of Fellows, the Huntington’s premiere philanthropic group of donors, which currently includes 550 families making gifts of $2,500 to $600,000 annually. In total the Society of Fellows contributes in excess of $4.5 million to support core institutional programs annually. Under the general direction of the Director of the Society of Fellows, duties include planning programs and events for the Society. Collaborates with Special Events, Communications, and other departments to produce events and programs that are exclusive to the Society of Fellows. Assists the Director with special projects and other duties as assigned. Acts in place of the Director as needed.

 

Essential Functions:

Alongside the Director, the Annual Fund Program Manager plans and coordinates prospective Fellows events, a wide range of programming exclusive to existing Fellows that emphasizes links to Huntington collections and programs, and the annual Huntington Ball, The Huntington's major annual fundraising event.

 

Additional Duties:

 

  • In consultation with Fellows Director, coordinates aspects of event and program production, including scheduling, promotion, collateral design, expenditures, print and mailing, and post event evaluation.
  • Coordinates all aspects of the annual Society of Fellows fundraiser, The Huntington Ball, collaborates with other Advancement staff and staff from other departments. Works closely with Special Events staff who are responsible for event production, vendor management and catering coordination.
  • Is a consistent presence at Fellows events and is seen as a key Huntington contact
  • Supports two volunteer committees as assigned regarding programs and events.
  • Assists with donor and prospect strategies as assigned.; attends regularly scheduled prospect meetings.
  • Manages a donor prospect portfolio as assigned.
  • Maintains records of event expenses, including summary reports.
  • Shared supervision of one support employee.

 

Qualifications:

 

  • This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities.
  • Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment.
  • Must also have experience in planning, coordinating and evaluating programs. Bachelor’s degree is required.
  • Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and with social media. Proven experience working with database programs such as Raisers Edge is required.

 

Preferred Experience:
Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically a minimum of three years of experience in a fundraising setting with emphasis on program planning, annual giving, membership, or other related function. Prior experience in face-to-face donor interaction is preferred.

 

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Associate Director, Major Gifts

 

Job Number: 087-15 

Department: Advancement

Classification: Full-Time, Exempt, 37.5 hours per week

 

The Associate Director level position works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington. Working under the general direction of the Assistant Vice President, this position will be responsible for engaging prospective donors with the potential to become major donors of unrestricted, restricted or planned gifts. Will work with existing fundraising staff and colleagues throughout the institution to determine the best path for the identification, cultivation and solicitation of prospective donors.

 

Essential Functions:

 

  • Devises and executes strategies to contact, qualify, and cultivate individuals with potential to become individual major donors.
  • Plans targeted screening and cultivation events other strategic methods deemed appropriate to create donor engagement.
  • Particular emphasis on potential prospects within existing Huntington support groups such as members; scholars; volunteers; and individuals identified through electronic wealth screening and personal networks.

 

Additional Duties:

 

  • Builds and maintains a portfolio of prospective major donors, stewarding their Huntington engagement and soliciting for increased support as appropriate.
  • Creatively leverages existing Huntington programs, travel schedules, and personal networks to create and engage an expanded pool of prospects.
  • Responsible for annual Library Appeal to Huntington Scholars and other targeted fundraising initiatives as opportunities arise.
  • In close collaboration with the Advancement Services Director, effectively uses the Raisers Edge database to track and manage the emerging prospect pool, to develop reports, and to monitor progress and results.
  • Coordinates Advancement articles for the bi-monthly Calendar and Verso blog. Also updates Advancement web pages.
  • Responsible for following all protocols for prospect and donor management, contact reports, and any other prospect and donor reporting and monitoring.
  • Shared supervision of one support employee.
  • Special projects as assigned by the AVP and Vice President of Advancement.

 

Qualifications:

 

  • This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities.
  • Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment.
  • Must also have experience in planning, managing and evaluating programs.
  • Bachelor’s degree is required. Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint.)
  • Must have effective research skills, and experience in the use of electronic prospect screening information, including internet research.
  • Proven experience working with database programs such as Raisers Edge is required.

 

Preferred Experience:
Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically a minimum of five years of experience in a fundraising setting with exposure to major gifts , campaign planning, planned giving, or similar work. Prior experience in face-to-face donor interaction strongly preferred.

 

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Dibner Book Conservator

 

Job Number: 114-15 

Department: Preservation

Classification: Regular, Hourly, Full-Time, 37.5 hours per week

 

The Huntington seeks applications for the Dibner Book Conservator. The Dibner Book Conservator is responsible for the physical care, preservation, and conservation treatment of books and works on paper in the history of science and technology collections at the Huntington Library. The position is an exempt, full time, regular staff position in the Preservation Department’s conservation lab. This professional position is endowed by the Dibner Fund.

 

Responsibilities:

 

  • Examines, analyses, and performs both basic and complex book and paper conservation treatments and housing for a range of paper based library materials including books and works on paper in accordance with AIC guidelines.
  • Provides full written and photographic documentation of treatments in accordance with AIC guidelines.
  • Prepares condition assessments, conducts surveys, and provides other written reports as necessary.
  • Maintains the Dibner History of Science Exhibit in collaboration with the Exhibits Conservator.
  • Participates in departmental activities such as educational programs, emergency response, and environmental control.
  • Researches and recommends laboratory equipment and supplies.
  • Assists in general organization, maintenance, and management of conservation laboratory.
  • Works closely with the Department Head and Dibner Senior Curator of the History of Science and Technology to set treatment priorities for the history of science collections.
  • Conducts or assists with workshops, seminars, and other training.
  • May train and supervise interns and volunteers.

 

Qualifications and Experience:

 

  • Master’s degree from an ALA accredited library program with an advanced certificate in conservation, or equivalent combination of education and training.
  • Three to five years professional experience in conservation of library materials, working with rare and special collections materials in an institutional setting.
  • Thorough knowledge of conservation theory and practice, and materials science as it applies to library and archival materials.
  • Excellence in performing complex conservation treatments on a broad range of library and archival materials as demonstrated through a portfolio.
  • Excellent communication and organizational skills; demonstrated computer and related technology skills.
  • Evidence of professional activity, most typically through membership and participation in AIC.
  • Supervisory experience desirable.

 

First consideration will be given to applications received by June 12, 2015.

Please submit letter of application, resume and the contact information for three references.

 

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Membership and Visitor Services Representative

 

Job Number: 115-15 

Department: Advancement

Classification: Regular, Hourly, Part-Time, 15 hours per week

 

The Membership and Visitor Services Representative works under the supervision of the Membership and Visitor Services Supervisor. Serves the public through admission transactions with an emphasis on recruiting new members, and services current and renewing members. The Membership and Visitor Services Representative greet and approach visitors in an effort to sell memberships. This position requires weekend and weekday work.

 

Essential Functions:

 

  • Contributes to a positive guest experience at The Huntington through communication, hospitality, information, and servicing.
  • Welcomes visitors to The Huntington and informs them about membership and membership benefits.
  • Aids the traffic flow by managing the Membership and Admissions windows.
  • Assists and services the public and Members with entry to the grounds by processing admission transactions or by utilizing the advancement database.
  • Expedites the entry of members through the use of scanning, and proficiency with the aspects of the database, Raiser’s Edge.
  • Retains knowledge of financial protocol associated with opening and closing procedures.
  • Effectively interacts with visitors and members ensuring complaint resolution, answering questions and orienting visitors through the property.
  • Has a thorough understanding of all levels of membership and each level’s respective benefits.
  • Upholds and sustains policies tied to membership benefits.
  • Acquires new members and assists current/lapsed members to renew.
  • Utilizes the benefit structure to promote upgrades and the stewardship of Members.
  • Utilizes on-site strategies to boost Membership sales and renewals.
  • Processes all necessary paperwork pertinent to all types of membership transactions, including the collection of payment and the issuance of temporary cards and other materials as appropriate, with an emphasis on accuracy.
  • Maintains a full on-site servicing center at the Admissions Windows, Membership Window, and Membership Table in a neat and presentable fashion, stocked with all necessary tools for servicing visitors and members, and insures that current exhibition/event information is available for visitors and members.
  • Oversees materials and brochures for the on-site Membership Window and the Membership table seeing they are available to Members and Visitors.
  • Troubleshoots concerns, reports special concerns to the Visitor and Membership Service Supervisor or appropriate Staff as needed.
  • Keeps abreast and clearly relays information to members and visitors regarding current and future exhibitions, events, educational programs, lectures and the like.

 

Other Functions:

 

  • Performs other work-related duties as assigned.
  • Backup for the Information Window.
  • Assists at Member and Advancement events as needed.
  • Provides clerical support to the Membership Office as needed.

 

Qualifications:

 

  • Previous sales/customer service experience required with demonstrated outstanding customer service skills
  • Must have a high level of integrity and accuracy in handling monetary exchanges.
  • Ability to use good judgment, focus attention to detail, and possess skills in organization and recruitment required.
  • Must be able to work under pressure and able to work in a fast paced environment
  • Basic computer skills in a Windows environment
  • Strong oral communication skills in English are required. Ability to speak other languages in addition to English is helpful.
  • Must  have the ability to be a team player, and be outgoing and personable with the ability to interact effectively with Museum staff, volunteers, Members, and visitors

 

Working Conditions:
Works in Visitor Service Center and select outside locations. Significant time spent standing and talking in indoor and outdoor locations.

 

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Security Officer (3 Positions Available)

 

Job Number: 096-15 

Department: Security

Classification: Regular, Hourly, Part Time, 20 hours per week – Job #096-15 (Day Shift)

 

Working under direct supervision, is assigned to work in galleries or gardens to protect visitors, collection and property.  Duties may include performing security patrols by foot, answering visitor inquiries, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and materials.

 

Essential Functions:

 

  • Patrols assigned areas to protect visitors, collections and property.
  • These areas may be regular or special posts; assignments may change daily and within a single shift.
  • Observe, detect and report on damage to property as well as safety and or security hazards;
  • Maintain a high level of customer service to staff and visitors.
  • This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting.
  • Greets visitors; provides information, direction and other assistance to ensure visitors have a positive experience.
  • May be assigned outdoors and construction posts which may include inclement weather, dust, dirt and noise.
  • Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor.
  • Responds to alarms according to established guidelines.
  • Assists staff, visitors and others in the safe evacuation of buildings and other areas; Responds to incidents and emergencies according to Huntington policy – same for On-Call Security Officers.

 

Other Functions:

 

  • May be asked to administer first aid to staff or visitors.
  • May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week.
  • Perform other duties as assigned.

 

Qualifications::

 

  • High School diploma or equivalent.
  • Able to understand and explain policies and procedures thoroughly and clearly.
  • Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen.
  • Able to see with clarity up to 75 feet.
  • Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs.
  • Able to exercise good judgment at all times.
  • Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.
  • Valid California driver’s license.
  • Able to work a varied schedule which is subject to change.

 

Experience:

 

  • Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required.
  • Experience in a security related field preferred but not required.
  • CPR and First Aid qualifications preferred.
  • Experience in building evacuations and emergency response preferred.

 

Working Conditions:
May work in galleries or garden locations as assigned and may work in inclement weather conditions including severe heat and cold.

 

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Security Officer (Graveyard Shift)

 

Job Number: 111-15 

Department: Security

Classification: Regular, Hourly, Full-Time, 37.5 hours per week

 

Working under direct supervision, the security officer is assigned to work in all assignments on the swing shift such as control room operator, building and grounds patrol. Duties may include performing security patrols by foot, vehicle, answering visitors inquiries, assisting with Special Events, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and material. Daily assignment to include monitoring critical systems such as fire, security and radio communications within the Security Control Room.

 

Job Schedule: weekday work hours: 12:00am to 8:00am. Must be available to work weekends (Saturday and Sunday).

 

Essential Functions:

 

  • Patrols all areas of the property in a Huntington vehicle to protect visitors, staff, collections and property.
  • Observe, detect and reports on damage to property as well as safety and or security hazards.
  • Maintain a high level of customer service to staff and visitors.
  • Responds to any emergency situation and handles according to Huntington policy; secures the area; interacts with arriving Supervisors and on-site officers; assist with escorting emergency vehicles to location of emergency.
  • Responds to alarms on computer based fire and security systems.
  • Dispatches security patrol officers to location of alarm, using emergency procedures and proper radio communications.
  • Notifies various outside agencies(Police, Fire ect.).
  • Cancels Police and Fire Departments through Central Monitoring Company as directed by Security Supervisor.
  • Keeps concise and complete computer and Control Room log book of all events.
  • Monitors security cameras, fire and alarm systems while assigned to the Control Room.
  • Upholds all policies and procedures related to the Security Control Room and the Security Department.
  • Enforces rules and regulations; reports violations to Security Supervisor.

 

Other Functions:

 

  • May be asked to administer first aid to staff or visitors.
  • May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week.
  • Perform other duties as assigned.

 

Qualifications::

 

  • High School diploma or equivalent.
  • Able to understand and explain policies and procedures thoroughly and clearly.
  • Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen.
  • Able to see with clarity up to 75 feet.
  • Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs.
  • Able to exercise good judgment at all times.
  • Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.
  • Valid California driver’s license.
  • Able to work a varied schedule which is subject to change.

 

Experience:

 

  • Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required.
  • Experience in a security related field preferred but not required.
  • CPR and First Aid qualifications preferred.
  • Experience in building evacuations and emergency response preferred.

 

Working Conditions:
May work inside of Security Control Room, Outdoors performing foot or vehicle patrols and may work in inclement weather conditions including severe heat and cold.

 

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Society of Fellows Director

 

Job Number: 092-15 

Department: Advancement

Classification: Full-Time, Exempt, 37.5 hours per week

 

The Society of Fellows Director works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington. This senior level position is responsible for the strategic management and operation of the Society of Fellows, the Huntington’s premiere philanthropic group of donors, which currently includes 550 families making gifts of $2,500 to $100,000+ annually.  In total the Society of Fellows contributes in excess of $4 million to support core institutional programs annually. The Director creates and oversees donor cultivation and stewardship initiatives, including the annual gift renewal process, collaborates closely with staff and volunteers to recruit new Fellows and to motivate donor movement to higher giving levels, oversees exclusive Fellows programmatic activities as part of stewardship, directs the signature annual event-based Huntington fundraiser, the annual Huntington Ball, prepares an annual budget which includes revenue goals and programmatic expenses, and supervises two staff members. This position reports to the Vice President for Advancement.

 

Essential Functions:

 

  • In collaboration with the Annual Giving Program Manager, the Director oversees prospective Fellows events, a wide range of programming exclusive to existing Fellows that emphasizes links to Huntington collections and programs, and the annual Huntington Ball, The Huntington's major annual fundraising event.
  • Occasional evening and weekend work is required.

 

Additional Duties:

 

  • In consultation with the Vice President for Advancement, establishes strategies, goals and objectives to achieve annual revenue goals.
  • Implements and tracks solicitation activities and renewal processes for all giving levels of the Society of Fellows twice annually; when and as appropriate, directly solicits gifts from current or prospective Fellows. Works closely with the Vice-President for Advancement and other Advancement directors on renewals or upgrades involving targeted appeals. Ensures prompt and accurate acknowledgement of unrestricted annual gifts. Manages a donor portfolio.
  • Staffs two volunteer committees: Fellows Committee and Fellows Seminar Committee. The Fellows Committee is an Overseer committee involved with recruiting New Fellows and with advisory responsibility for the overall Fellows program. The Fellows Seminar committee assists with events showcasing current scholars in the Research division.
  • Works closely with Advancement colleagues to grow the Society of Fellows and to coordinate programming.
  • Oversees the creation and execution of all Fellows events with reliance on the Annual Fund Program Manager and Development associate who in turn work closely with the Special Events office. Involves the Vice President for Advancement, the President’s staff, and directors and staff of the program divisions in development of Fellows events.
  • Develops and oversees systems to monitor budgets, prospect research, prospect lists, donor tracking and the Fellows events calendar. Provides data and analyses as requested for the Vice President for Advancement and the Fellows Committee.
  • Works with the Communications department to produce all print collateral:  branded stationery, marketing materials, and event invitations.
  • Serves as a member of the Advancement Directors group. Attends the Overseer Advancement Committee staffed by the Vice President for Advancement and Overseer meetings.
  • Monitors donor recognition and privileges for the different Fellows giving levels.
  • Coordinates special requests from donors including private tours and meetings with curators.

 

Qualifications:

 

  • This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational and supervisorial abilities.
  • Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment.
  • Must be diplomatic in dealing with donors, volunteers, staff, scholars, and visitors and possess the ability to speak in public settings.
  • Must also have experience in planning, coordinating and evaluating programs.
  • Bachelor’s degree is required.
  • Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
  • Proven experience working with database programs such as Raisers Edge is required.

 

Preferred Experience:

 

  • Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance.
  • Typically a minimum of 7-10 years of experience in a fundraising setting with emphasis on program planning, annual giving, membership, or other related function.
  • Prior experience in face-to-face donor interaction is preferred.
  • Prior experience in Liberal Arts/Humanities fields is desirable.

 

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About The Huntington

The Huntington Library, Art Collections, and Botanical Gardens is a collections-based research and educational institution established in 1919 by Henry E. and Arabella Huntington. Henry Huntington, a key figure in the...

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