Available Employment Opportunities
Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of August 22, 2014
Asian Gardens Specialist Gardener
Job Number: 008-14
Classification: Regular, Full-Time, Hourly, 40 hours per week
Working under the supervision of and reporting to the Curator of the Asian Gardens, maintains and oversees the Tea Garden and cut-flower garden, and performs related specialty tasks throughout the Japanese Garden in general (pruning and training woody material, planting, and specialty grooming). Ensures that assigned gardens maintain high standards. Performs garden maintenance and planting as necessary. Must be present in the botanical gardens, working along with gardeners in all weather conditions. Use of tools and equipment is common.
Essential Functions: Responsible for pruning and shaping of trees and shrubs in Japanese style and pruning techniques. Assisting with documentation, tracking, labeling of plants in collections. Works with volunteers, interns, outside contractors and other staff to insure Tea Garden and cut flower garden are properly planted and maintained to the highest standards and Japanese tradition. Responds to issues and concerns with Japanese Garden landscape when curator is not present. Assists with maintenance, preservation, and use of Tea House. Works with curator to select and layout plants for cut flower garden, plants and cultivates. Assists Curator on special projects.
The Specialist Gardener is also responsible for hands-on planting, pruning, watering, weeding and cultivation of plants in garden areas. Ensures that assigned areas are maintained with high standards - assumes general garden duties. Applies fertilizers, mulch, and pesticides as necessary. Meets regularly with curator for scheduling activities relating to staff and gardens. Notes and reports conditions relating to irrigation, water features, structural elements, paths and plants. Assists with management of assigned garden areas, which may include supervision of garden staff and coordinating volunteer and intern activities. Ensures that gardens are safe and that staff work safely. Maintains equipment and ensures repairs are done as needed. Keeps inventory of equipment and supplies.
May assist with minor construction. Monitors the impact of construction on plant materials during construction and during other non-related activities in the gardens. May purchase equipment and supplies. Works extra hours on weekends or evenings for a specific function connected with area of responsibility.Assists with monitoring condition of structures and walled systems.Other duties as assigned.
Qualifications: Special knowledge, training, and skills in Japanese style pruning and shaping of plants, as well as garden design and rock placement. Thorough knowledge of gardening such as may be obtained through completion of college-level coursework in Horticulture or related education or experience. Knowledge of plant material. Able to learn accessioning and inventorying system of plants in the gardens. Knowledge of safe gardening and work practices. Basic knowledge of garden chemical usage. Able to perform physical work in the gardens which may include bending, pulling, stooping, hauling, working from ladders, walking long distances, and lift moderate and occasionally heavy loads. Able to assess quality (including the visual appeal) of work done within the garden. Good communication skills. Able to work extra hours (sometimes on weekends) for specific functions such as symposia, events, festivals, etc. Self-motivated and capable of working alone or in a group. English and Spanish speaking preferred.
Experience: 5 years experience with all aspects of gardening including planting, pruning, weeding, irrigation, care of equipment, etc. Experience supervising employees and/or volunteers desirable.
Job Number: 031-14
Classification: Regular, Full-time, Salaried, 40 hours per week
As a working supervisor, The Huntington Arborist manages crews, contractors, and resources dedicated to maintaining a healthy, highly diverse tree collection and canopy. Working with Curators and other Supervisors, the Arborist and reporting staff (and contractors):
• Establish and conduct a complete program of tree care and maintenance
• Evaluate condition, potential hazards, and needs of woody plants in Huntington collections and material to be acquired;
• Advise and assist with decision-making and acquisition of woody plants;
• Collaborate with curators and other supervisors to plan placement of additions and changes to the woody plant collections and displays;
• Acquire, receive, and relocate trees and woody plants;
• Plant, prune, secure, and train trees and woody shrubs for proper development;
• Ensure trees are properly labeled and mapped;
• Respond to storm events through clearing, pruning, and restoring canopies;
• Manage greenwaste recycling through relocating, processing, composting, and distributing organic materials;
• Assist with management of woody fruit tree collection;
• Support construction and other institutional programs and needs through planning, managing, and conducting necessary tree work;
• Support research into disease, pests, orchard crops, and plant introduction; stay current and respond to current information concerning these issues;
• Operate, maintain, rent, and ensure safe operation of equipment necessary for tree work, including chainsaws and trimming devices, trucks and dump trucks, boom trucks & telehandlers, tub grinders, loaders.
Direct Responsibilities: Manages staff, volunteers, and contractors. Oversees safe operations and trains staff in best practices and safety. Operates equipment, responsible for quality and appropriate pruning and treatment. Works collaboratively and continually with Curators and other managers to determine needs and activities related to trees and woody plants. Institutes the Living Plants Collections Policy for tree collections and protected specimens.
Qualifications & Experience: Appropriate field experience in equipment operation and arboriculture. Artistic, balanced, and ecologically-sound approach to tree training and cultivation. Thorough knowledge of tree identification and biology. Understanding and appreciation of traditional styling and treatment appropriate to different landscapes. Current knowledge as to tree planting, training, and treatment research and standards. Certification (through ISA or equivalent) as an Arborist and/or Tree Worker. Fluency in English and Spanish.
Membership and Visitor Services Representative
Job Number: 003-15
Classification: Regular, Hourly, Part Time, 13 hours per week
The Membership and Visitor Services Representative works under the supervision of the Membership and Visitor Services Supervisor. Serves the public through admission transactions with an emphasis on recruiting new members, and services current and renewing members. The Membership and Visitor Services Representative greet and approach visitors in an effort to sell memberships. This position requires weekend and weekday work.
Essential Functions: Contributes to a positive guest experience at The Huntington through communication, hospitality, information, and servicing. Welcomes visitors to The Huntington and informs them about membership and membership benefits. Aids the traffic flow by managing the Membership and Admissions windows. Assists and services the public and Members with entry to the grounds by processing admission transactions or by utilizing the advancement database. Expedites the entry of members through the use of scanning, and proficiency with the aspects of the database, Raiser’s Edge. Retains knowledge of financial protocol associated with opening and closing procedures. Effectively interacts with visitors and members ensuring complaint resolution, answering questions and orienting visitors through the property. Has a thorough understanding of all levels of membership and corresponding benefits. Upholds and sustains policies tied to membership benefits. Acquires new members and assists current/lapsed members to renew. Utilizes the benefit structure to promote upgrades and the stewardship of members. Utilizes on-site strategies to boost Membership sales and renewals. Processes necessary membership transaction paperwork including the collection of payment and the issuance of temporary cards and other materials with an emphasis on accuracy. Maintains onsite servicing center at the admissions windows, membership window, and membership table in a neat and presentable fashion, stocked with all necessary tools for servicing visitors and members, and insures that current exhibition/event information is available for visitors and members. Oversees availability of materials and brochures for the onsite membership window and table. Troubleshoots and reports special concerns to the visitor and membership service supervisor or appropriate staff as needed. Keeps abreast of, and clearly relays information to members and visitors regarding exhibitions, events, and programs.
Other functions: Performs other work-related duties as assigned. Serves as backup for the information window. Assists at member and advancement events as needed. Provides clerical support to the membership office as needed.
Qualifications: Previous sales and customer service experience required with demonstrated outstanding service skills. Must have a high level of integrity and accuracy in handling monetary exchanges. Ability to use good judgment, focus attention to detail, and possess skills in organization and recruitment required. Must be able to work under pressure in a fast paced environment. Basic computer skills in a Windows environment. Strong oral communication skills in English are required. Ability to speak languages in addition to English is helpful. Must be a team player, outgoing, and able to interact effectively with staff, volunteers, members, and visitors.
Library Assistant – Acquisitions
Job Number: 006-15
Classification: Regular, Hourly, Full Time, 37.5 hours per week
Working under regular supervision and reporting to the Acquisitions Librarian, assists with establishing initial physical and intellectual control over incoming library materials. Performs adaptive cataloging of new acquisitions, and participates in projects which enhance the discoverability of existing collections. Performs other duties as required, which may include supervising the Ahmanson Reading Room as part of a rotating schedule.
1. Assists in managing the acquisition of material for the library’s collections by ordering, receiving, and accessioning selected or donated materials.
2. Helps ensure proper legal transfer of ownership of material to the library by performing content verification of new accessions against available data and other paperwork for the purposes of finalizing gift acknowledgments; resolves or reports discrepancies to the Acquisitions Librarian and/or appropriate curator. Generates acknowledgements for gifts.
3. Searches print and online sources to determine if the library already owns a prospective acquisition, or to verify bibliographic data and terms of availability. Creates or downloads temporary bibliographic records and order records in an integrated library system. Has regular contact with vendors and selectors to resolve problems relating to purchases.
4. Identifies problems with complex bibliographic and holdings records. May coordinate with other library departments to add or modify bibliographic and holdings information.
5. Performs adaptive cataloging of new acquisitions; may create or edit records for existing collections, which can include rare materials in a variety of formats.
Other Functions: May create metadata to support digital projects. May supervise the Ahmanson Reading Room as part of a rotating schedule. Provides backup for other acquisitions functions, including incoming mail, checking in serials, receiving new acquisitions and verifying invoices, as required. Performs other duties as assigned.
Qualifications: Solid computer literacy skills required. Intermediate to advanced knowledge of a standard suite of Microsoft Office products including Word, Excel, and Outlook email and calendar programs. Outstanding data management skills required; ability to work with accuracy and attention to detail in a variety of library data management systems. Demonstrated ability to interact and communicate, orally and in writing, tactfully and effectively with a wide variety of stakeholders; use correct grammar, spelling, and punctuation in written communications such as correspondence, reports, and documentation; and excellent proofreading skills. Demonstrated ability to work both independently and collaboratively on complex tasks with little supervision; efficient in time management; excellent organizational skills. Demonstrated analytical ability and problem solving skills; ability to exercise sound judgment and initiative. Familiarity with searching bibliographic sources, both print and online. Familiarity with national library and archival standards and local cataloging conventions, or the ability to acquire these skills through on-the-job training. Ability to meet production goals as determined by the Acquisitions Librarian. Associate of Arts degree or equivalent required; Bachelor of Arts degree preferred. Experience: Minimum of one year experience editing/creating records in OCLC Connexion, Millennium, ArchivesSpace, or other comparable bibliographic and/or archival control systems preferred. Experience handling rare and fragile materials preferred.
Job Number: 009-15
Classification: Regular, Hourly, Full Time, 37.5 hours per week
Essential Functions: Working under the direction of the Vice President for Communications, the Managing Editor edits Huntington Frontiers magazine (the semi-annual magazine of The Huntington) and The Huntington’s Annual Report, coordinating all aspects of production for the publications. S/he writes press releases about upcoming exhibitions, new acquisitions, and notable events, and also copy edits and proofreads all materials produced by the Office of Communications according to house style. The incumbent serves as primary editor for Verso, the blog of The Huntington, and oversees production of audio and video programs produced by the Office of Communications. S/he has extensive contact with scholars, visiting lecturers, senior staff, and curators. The incumbent supervises the New Media Developer, whose responsibilities include day-to-day technical management of the blog and Tumblr; production of audio and video; and strategizing about the adoption of new media and communications platforms.
Duties: Reporting directly to the Vice President for Communications, the managing editor works with a team of communication professionals in conducting outreach to The Huntington’s multiple audiences across multiple platforms. Develops and maintains editorial calendar for Frontiers magazine and Annual Report. Develops story ideas; assigns stories and deadlines to writers; writes some original copy. Edits, proofreads, and copy edits a variety of material; ensures that all documents meet established content standards. Writes news releases and related materials. Oversees the blog, scheduling and editing posts from a wide cast of writers. Supervises the New Media Developer. Works as a member of the digital communications team, meeting weekly to set editorial schedules, coordinate work, and brainstorm projects and activities. Works with Vice President for Communications to oversee proper use of Huntington style, ensuring continuity within and among the institution’s printed and online materials. Oversees the Huntington’s presence on iTunes U, ensuring that audio from lectures, conferences, and other events are properly captured, edited, and posted in a timely manner.
Qualifications: Excellent oral and written skills, with demonstrated ability to write high-quality news and feature stories. Demonstrated ability to write well on deadline, with the express capability of translating technical, scholarly concepts and prose into lively, accessible text written for the layperson. Demonstrated ability to edit according to AP style. Demonstrated ability to work in an office environment, work productively as a member of a team, and meet deadlines. Demonstrated ability to manage multiple priorities. Qualified candidate would have a background in magazine writing and publishing, but would also be seasoned in writing and publishing in the digital environment. Educational requirements: B.A. degree. Experience: Five to seven years of magazine publishing/editorial experience required, preferably in a museum, library, or university setting. To apply: Send resume, cover letter, and three clips. Application will not be considered without cover letter and clips. Date Posted: August 8, 2014.
Discovery Cart Facilitator
Job Number: 011-15
Classification: Regular Limited Term, Hourly, Part Time, 15 hours per week
Under the supervision of the Youth and Family Programs Coordinator, serves the volunteer staff and the public by supervising and maintaining the Huntington’s Discovery Cart program in the gardens. Keeps the program running smoothly by overseeing the staff of high school volunteers, helping to set up and maintain the physical carts, organizing and supplying the cart activities, and assisting with volunteer training and content expansion. Work is principally on weekend days.
Essential Functions: Contributes to a positive visitor experience through providing a combination of engaging, unique activities and clear communication and information. Leads high school volunteer staff by promoting and overseeing their content knowledge, activity organization, and professional visitor interaction. Oversees aspects of the Discovery Cart program operation, including cart set up, inventory of activity content and supplies, end of day retrieval, and overall maintenance. Maintains supply inventory log, tracks cart visitation and communicates weekly with supervisor. Works closely with Volunteers, Security and Huntington staff. Must be reachable by telephone and through email. In occasions such as inclement weather, performs other work-related duties as assigned.
Qualifications: Previous education or camp-related experience preferable. Must have high level of integrity and problem-solving attitude and the ability to work both very independently and as part of a team. Ability to use good judgment, focus attention to detail, and possess skills in organization. Excellent people skills and demonstrated ability to work in a team situation absolutely required; must interact effectively with Security and Huntington staff, volunteers and visitors. Must be able to work under pressure and a sometimes fast-paced environment. Strong oral communication skills in English required. Ability to speak other languages in addition to English is helpful.
Working Conditions: Job requires work outdoors in multiple garden areas and a normal office environment. Must be physically able to walk and stand for up to 6 hours a day, get around 200-acre site, and lift 25 pounds.
Job Number: 016-15
Classification: Regular, Hourly, Part Time, 20 hours per week
Working under direct supervision, is assigned to work in galleries or gardens to protect visitors, collection and property. Duties may include performing security patrols by foot, answering visitor inquiries, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and materials. Work schedule for Part-Time, 20-hour positions: 5 hours a day, 4 days a week, including weekends.
Essential Functions: Patrols assigned areas to protect visitors, collections and property. These areas may be regular or special posts; assignments may change daily and within a single shift. Observe, detect and report on damage to property as well as safety and or security hazards; Maintain a high level of customer service to staff and visitors. This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting. Greets visitors; provides information, direction and other assistance to ensure visitors have a positive experience. May be assigned outdoors and construction posts which may include inclement weather, dust, dirt and noise. Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor. Responds to alarms according to established guidelines. Assists staff, visitors and others in the safe evacuation of buildings and other areas; Responds to incidents and emergencies according to Huntington policy.
Other Functions: May be asked to administer first aid to staff or visitors. May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week. Perform other duties as assigned.
Qualifications: High School diploma or equivalent. Able to understand and explain policies and procedures thoroughly and clearly. Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen. Able to see with clarity up to 75 feet. Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs. Able to exercise good judgment at all times. Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.Valid California driver’s license. Able to work a varied schedule which is subject to change.
Experience: Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required. Experience in a security related field preferred but not required. CPR and First Aid qualifications preferred. Experience in building evacuations and emergency response preferred. Working Conditions: May work in galleries or garden locations as assigned and may work in inclement weather conditions including severe heat and cold.
Bus Greeter (2 Positions Available)
Job Number: 0013-15, 014-15
Classification: Temporary, Hourly, Part Time, 4.5 hours per week
Working under the supervision of the School Programs Manager, this individual will greet school groups every Wednesday, Thursday and Friday mornings, assisting them in storing lunches and organizing into groups to begin their docent-led visits to The Huntington. May also assist with necessary preparations for the visits.
Qualifications: Ability to use good judgment and focus attention to detail required. Must be able to work under pressure in a fast paced environment. Must be physically able to board a school bus. Must be a team player, outgoing, and able to interact effectively with staff, volunteers, teachers and students.
Job Number: 015-15
Classification: Regular, Hourly, Part Time, 30 hours per week
Working under the supervision of the Operations Manager, provides clerical and administrative support for the Operations Department, including the VP for Operations and the Operations Manager; provides organization and management of various institutional programs and record-keeping, with primary emphasis on safety. Position requires frequent contact with staff at all levels and often with overseers and trustees.
Essential Functions: Provides clerical and administrative support for the VP for Operations and the Operations Manager, including but not limited to timely updating of and maintaining reports and records; creating and maintaining files and databases; and scheduling and arranging logistics for meetings; Maintains telephone switch, including system programming; Maintains safety and incident database; tracks and documents mitigation measures; takes and distributes notes from safety meetings; maintains database of all AQMD and other agency testing, permitting, licensing and training requirements and ensures compliance; maintains MSDS records and ensures compliance with documentation and training; other tasks associated with the institutional safety program. Assists in tracking and coding expenditures, invoices, and budgets; Updates and maintains institutional attendance and compliance records and databases; Performs routine maintenance on copy and fax machines (loading paper, toner, etc.); Orders office supplies; Maintains and organizes Operations Department blueprint and other project files. Fills in as necessary for Receptionist and/or Mail Clerk.
Other Functions: Participates in department--wide activities as needed, providing targeted support on a project-by-project basis as determined by Department needs; Assists with updating and maintaining insurance records; Performs other duties as assigned.
Skills, Knowledge, and Experience: At least 3+ years of office administrative experience. Excellent organizational skills and must be detail oriented and efficient in prioritizing work on simultaneous projects. Outstanding verbal and written communications skills, with an ability to analyze and communicate. Accurate and efficient computer skills required; knowledge of and proficiency with Microsoft Office software preferred. Must be proficient in Word, Excel, Outlook, Powerpoint, with ability to utilize all forms of computer technology. Professional demeanor, versatility, and superior customer service orientation. Tactful, courteous, and discreet. Pleasant phone and office manner at all times. Ability to work as a member of a team. College degree preferred or equivalent combination of experience and education.
Working Conditions: Normal busy, pressured business office environment; much work performed on personal computer.