Available Employment Opportunities
Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of Jan. 23, 2015
Asian Gardens Specialist Gardener
Job Number: 008-14
Classification: Regular, Full-Time, Hourly, 40 hours per week
Working under the supervision of and reporting to the Curator of the Asian Gardens, maintains and oversees the Tea Garden and cut-flower garden, and performs related specialty tasks throughout the Japanese Garden in general (pruning and training woody material, planting, and specialty grooming). Ensures that assigned gardens maintain high standards. Performs garden maintenance and planting as necessary. Must be present in the botanical gardens, working along with gardeners in all weather conditions. Use of tools and equipment is common.
Essential Functions: Responsible for pruning and shaping of trees and shrubs in Japanese style and pruning techniques. Assisting with documentation, tracking, labeling of plants in collections. Works with volunteers, interns, outside contractors and other staff to insure Tea Garden and cut flower garden are properly planted and maintained to the highest standards and Japanese tradition. Responds to issues and concerns with Japanese Garden landscape when curator is not present. Assists with maintenance, preservation, and use of Tea House. Works with curator to select and layout plants for cut flower garden, plants and cultivates. Assists Curator on special projects.
The Specialist Gardener is also responsible for hands-on planting, pruning, watering, weeding and cultivation of plants in garden areas. Ensures that assigned areas are maintained with high standards - assumes general garden duties. Applies fertilizers, mulch, and pesticides as necessary. Meets regularly with curator for scheduling activities relating to staff and gardens. Notes and reports conditions relating to irrigation, water features, structural elements, paths and plants. Assists with management of assigned garden areas, which may include supervision of garden staff and coordinating volunteer and intern activities. Ensures that gardens are safe and that staff work safely. Maintains equipment and ensures repairs are done as needed. Keeps inventory of equipment and supplies.
May assist with minor construction. Monitors the impact of construction on plant materials during construction and during other non-related activities in the gardens. May purchase equipment and supplies. Works extra hours on weekends or evenings for a specific function connected with area of responsibility.Assists with monitoring condition of structures and walled systems.Other duties as assigned.
Qualifications: Special knowledge, training, and skills in Japanese style pruning and shaping of plants, as well as garden design and rock placement. Thorough knowledge of gardening such as may be obtained through completion of college-level coursework in Horticulture or related education or experience. Knowledge of plant material. Able to learn accessioning and inventorying system of plants in the gardens. Knowledge of safe gardening and work practices. Basic knowledge of garden chemical usage. Able to perform physical work in the gardens which may include bending, pulling, stooping, hauling, working from ladders, walking long distances, and lift moderate and occasionally heavy loads. Able to assess quality (including the visual appeal) of work done within the garden. Good communication skills. Able to work extra hours (sometimes on weekends) for specific functions such as symposia, events, festivals, etc. Self-motivated and capable of working alone or in a group. English and Spanish speaking preferred.
Experience: 5 years experience with all aspects of gardening including planting, pruning, weeding, irrigation, care of equipment, etc. Experience supervising employees and/or volunteers desirable.
Job Number: 031-14
Classification: Regular, Full time, Salaried, 40 hours per week
As a working supervisor, the arborist manages crews, contractors, and resources dedicated to maintaining a healthy, highly diverse tree collection and canopy. Working with Curators and other Supervisors, the Arborist and reporting staff (and contractors):
- Establish and conduct a complete program of tree care and maintenance
- Evaluate condition, potential hazards, and needs of woody plants in Huntington collections and material to be acquired;
- Advise and assist with decision-making and acquisition of woody plants;
- Collaborate with curators and other supervisors to plan placement of additions and changes to the woody plant collections and displays;
- Acquire, receive, and relocate trees and woody plants;
- Plant, prune, secure, and train trees and woody shrubs for proper development;
- Ensure trees are properly labeled and mapped;
- Respond to storm events through clearing, pruning, and restoring canopies;
- Manage green waste recycling through relocating, processing, composting, and distributing organic materials;
- Assist with management of woody fruit tree collection;
- Support construction and other institutional programs and needs through planning, managing, and conducting necessary tree work;
- Support research into disease, pests, orchard crops, and plant introduction; stay current and respond to current information concerning these issues;
- Operate, maintain, rent, and ensure safe operation of equipment necessary for tree work, including chainsaws and trimming devices, trucks and dump trucks, boom trucks & telehandlers, tub grinders, loaders.
Direct Responsibilities: Manages staff, volunteers, and contractors. Oversees safe operations and trains staff in best practices and safety. Operates equipment, responsible for quality and appropriate pruning and treatment. Works collaboratively and continually with Curators and other managers to determine needs and activities related to trees and woody plants. Institutes the Living Plants Collections Policy for tree collections and protected specimens.
Qualifications & Experience: Appropriate field experience in equipment operation and arboriculture. Artistic, balanced, and ecologically-sound approach to tree training and cultivation. Thorough knowledge of tree identification and biology. Understanding and appreciation of traditional styling and treatment appropriate to different landscapes. Current knowledge as to tree planting, training, and treatment research and standards. Certification (through ISA or equivalent) as an Arborist and/or Tree Worker. Fluency in English and Spanish.
Assistant Controller/Payroll Analyst
Job Number: 056-15
Department: Business Office
Classification: Regular, Hourly, Full-Time, 37.50 hours per week
Under general supervision of the Controller, assists in preparing and reporting periodic financial reports, and budgets, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted principles of accounting and regulatory requirements. This position also supervises the areas of Accounts Receivable and Accounts Payable, including three direct reports. Performs all activities necessary to process payroll for over 400 employees; including filing tax reports and voluntary deduction reports, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports. Evaluates, designs and implements improvements to payroll and other related systems. Enhance purchasing and contracting, process and controls. Also includes a strategic role in budget process with respect to salary and benefit information.
Assist the Controller in the following:
- Ensuring the timeliness and accuracy of the financial statements
- Monitor Cash flow
- Assist in preparation of budget and forecasts
- Review accounts reconciliations, analysis, and journal entries
- Assist with month end and year end close
- Provide accounting support for annual audits, budgeting and tax (specifically 990)
- Assist in documenting and monitoring internal controls
- Review and monitor work of accounts payable and accounts receivable
- Ensure all required tax filings are completed and filed related to payments, 1099, 592b
- Annual performance reviews for three staff members
Payroll Analyst responsibilities:
- Prepare and process semi-monthly payroll for over 400 employees
- Responsible for the coordination efforts between the Business Office, Human Resources and other departments to ensure proper flow and maintenance of employee data, including audit of employee changes.
- Track detail salary and benefit information for grant and restricted funding.
- Reconcile payroll deductions with benefits billing statements, and request check for payment.
- Analysis and prepare payroll journal entries; reconciles payroll budget to actual results
- Completes State Disability claims forms and other mandatory employee benefit questionnaires.
- Monitors compliance with 403b contributions, considering maximums, and nondiscrimination, including FSA
- Submits 403b contribution file.
- Prepares quarterly Workers Compensation Reports.
Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
- Qualified CPA or equivalent
- CPP (Certified Payroll Professional) Preferred
- 5+ years of accounting experience, some non-profit preferred
- Comprehensive knowledge of Microsoft Excel, and Access.
- Attention to detail, accuracy in calculation and documentation, Ability to communicate tactfully and courteously, especially with non-business staff; discretion in handing confidential materials, efficiency in managing time, and deadlines, and flexibility and coordination of work assignments are required.
- Ability to problem solve, and identify issues.
Working Conditions: Normal, busy, dead-line driven business office environment; much work performed on personal computer.
Job Number: 061-15
Classification: Regular, Hourly, Full-Time, 37.50 hours per week
The Registrar, Library is responsible for all aspects of registration for objects on display in the Library’s permanent exhibition halls and temporary exhibition spaces as well as incoming and outgoing loans for the Library. The post holder will work closely with the Head of Conservation, Conservators, Exhibitions Coordinator, Exhibit Manager, Curators, and staff across the institution to further the mission of The Huntington. He/she will report to Head of Registration and Collections Management, Art Collections.
Essential Functions: Permanent Collections installations: Maintain database of objects on display in Library exhibition halls by entering and updating object information. Track location of objects for purpose of object preparation, installation, or temporary display. Track exhibition history for library objects to ensure that exposure time is within limits recommended by conservators. Ensure a rotation plan for objects on display in permanent Library exhibitions is scheduled per agreed upon time periods. Work with Curators to secure objects for rotation and work with the Exhibit Manager to coordinate installation and change out of objects on display.
Loans: Coordinate communication between borrowers and lenders, Library staff, Conservation staff, Preparation staff, craters, and shippers to facilitate the lending of Huntington Library Collection materials to domestic and international institutions. Act as a courier for library objects being lent to institutions domestically and internationally. Make courier arrangements and meet couriers accompanying loans to and from the Library. Secure and maintain crate storage for loans to the Library. Ensure that all loan agreement documents have been properly executed. Work with conservators to prepare condition reports and packing notes for outgoing objects. Maintain contact with Registrars at borrowing institutions in regards to loan request status and shipping arrangements. Work within TSA guidelines for shipping materials. Coordinate interdepartmental loans within the institution.
Temporary Exhibitions: Handle all arrangements with regards to borrowing objects from institutions and private lenders. This includes drafting relevant correspondence and preparing loan agreements, providing facilities reports and other requested documents, negotiating loan terms, maintaining lender contact, arranging for the packing and transport of materials, making insurance arrangements, creating and maintaining loan documentation files and object records, both paper and electronic, as per best practices. Provide support to Curators and Exhibits Manger for Library exhibitions of various sizes including creating and managing installation and de-installation schedules and assisting with coordinating on-call preparators and ordering supplies. Oversee loan installations and de-installations and generate condition reports and packing notes for works in Library exhibition spaces. Work with Curatorial and Advancement staff to prepare and track applications for US Indemnity. Compile and track relevant portions of exhibition budgets. Work within TSA guidelines for shipping artwork. Make arrangements for couriers accompanying loans to The Huntington. Work closely with Exhibitions Coordinator on all exhibition related tasks.
General Departmental Duties: Work with curators on small scale projects requiring Library materials for lectures or special events and oversee materials at such events. Coordinate incoming and return shipping of works for Library Collectors’ Council event, secure storage and maintain safety of objects while at The Huntington, work with Exhibits Manager to oversee installation of objects for the event, liaise with Acquisitions Librarian for objects purchased through this event. Write policies and procedures for loans, exhibitions, and courier responsibilities. Other duties as assigned
Database Administration: Ability to maintain records in FileMaker Pro, AEON, TMS or other database system
Qualifications: Minimum of a Bachelor’s Degree in History, Library Science, Art, Art History, Museum Studies, or a related field. Minimum of three to five years registration experience in a library preferred. Excellent organizational and communication skills are required. Ability to meet deadlines. Supervisory experience is preferred. Experience shipping within TSA guidelines is preferred.
Job Number: 060-15
Classification: Regular Limited-Term, Hourly, Full-Time, 37.50 hours per week
The Web Editor supports the Director of Web Development in the Office of Communications by helping to post to and update all areas of the Huntington web site, huntington.org. This position involves writing copy, as well as coordinating and editing contributions from others, and maintaining the site’s editorial style, tone, quality, and consistency. The position has general responsibility for site maintenance, building and maintaining web pages using a content management system and HTML; responsibilities are technical, creative, as well as editorial. He or she will be expected to work both independently and as part of a Web and social media team.
Essential Functions: Working under the direction of the Director of Web Development, the incumbent: Provides support to the Director of Web Development including designing and producing new content, editing existing content, sourcing and sizing images and artwork, designing web banners, and generally updating the Huntington web site using tools provided, including Ektron CMS; Helps conduct quality control of web site, assuring that site content meets Huntington editorial standards; Keeps abreast of trends in the web environment, suggesting new directions, when appropriate; Works closely with other web and social media staff within Communications as well as other departments across The Huntington who may or may not have web expertise to develop and improve current architecture; Engages in regular analysis of the site, and provides regular web traffic statistics to the team; Other duties as assigned.
Qualifications and experience: Two to three years’ proven experience and excellence in web writing, editing and proofreading, design, architecture, and content management. Awareness of copyright, data protection, and related legal issues helpful. BA degree preferred, particularly in journalism or a related discipline. Excellent written and oral communications skills. Attentiveness to detail, and ability to manage time and priorities. Proven ability to work in a productive, team-oriented manner. Proven ability to respond well in high-pressure, deadline-oriented, fast-paced environment. Ability to manage multiple priorities. Computer skills required include proficiency in MS Office (Word, Excel, Power Point), Outlook, some HTML, Photoshop, and general familiarity with CMS tools.
Job Number: 059-15
Classification: Regular, Hourly, Part-Time, 20 hours per week
Working under direct supervision, provides cashiering, restocking, and sales support for the bookstore. Has extensive contact with the public. Reports to the Bookstore Sales Floor Supervisor.
Essential Functions: Rings customer purchases on the cash register following proper procedures for cash, check and charge payments, returns, and voids. Informs other bookstore assistants and bookstore manager of customer needs, customer complaints, merchandise outs, and restocking needs. Assists in shrinkage control by remaining aware and reporting merchandise loss and merchandise damages. Utilizes non-peak hours to become familiar with merchandise, prices, offers assistance to customers, cross sells items, and performs stock keeping functions that will assure a neat and effective presentation of the sales floor. Restocks and maintains presentation for assigned area. Responsible for balancing register. Accountability for cash, accurate and complete check and charge media, and paperwork for corrected transactions. Other duties as assigned.
Qualifications: Must have a high level of integrity and accuracy in handling merchandise, counting change and balancing a cash drawer. Must have good verbal skills. Must be able to handle heavy customer traffic while remaining accurate, tactful, and courteous. Must have physical strength in order to lift boxes of books and other heavy materials. Interest in Literature, History, Art History, or Horticulture helpful. Must be able to work rapidly with accuracy. Must be able to work weekends. Experience: Previous cash handling and retail selling experience preferred. Experience with personal computer helpful.
Working Conditions: Works in Bookstore, standing for long periods of time, lifting, bending, stooping, and transporting items of varying weights and shapes.
Advancement Services Assistant
Job Number: 062-15
Classification: Regular, Hourly, Full-Time, 37.50 hours per week
Works under the direction of the Advancement Services Associate Director to provide computer and clerical support. Assists the Advancement Services Coordinator with daily data entry by entering new constituents in the database, updates constituent address information, and assists with gift processing. Reports to the Advancement Services Associate Director.
Essential Functions: Advancement Services Support: Maintains accurate and current Member/donor information in the fundraising database, Raiser’s Edge, and the ticketing database, Patron Edge. Updates address changes, publication names, biographical data, deceased records, servicing issues, etc. in a timely fashion. Inputs new constituents into Raiser’s Edge with appropriate coding.
Qualifications: Minimum two years' experience in database systems and gift processing, preferably at a botanical garden, museum, university, aquarium, zoo, or other non-profit organization. Experience working directly with members or donors. Proven track record in setting challenging goals and achievement. Experience in handling difficult, sensitive situations with diplomacy. Demonstrated ability to understand multiple databases. Proven ability to manage multiple projects/programs simultaneously, setting proper priorities within deadlines. Proven ability to work collaboratively as a team member, as part of a larger development operation, and with other departments. Ability to work with accuracy and attention to detail of foremost importance. Outstanding computer and data management skills required. Experience with Microsoft Word and Raiser’s Edge preferred. AA degree or equivalent required; BA degree preferred. Exceptional administrative, organizational, and problem solving skills. Ability to interact with members and the general public.
Working Conditions: Office environment, much work is performed on personal computers.